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Schoolcraft College · 10 hours ago

Facilities Management Office Manager

Livonia, MI

Full-time

Onsite

Senior Level, Lead/Staff

$25.20/hr - $39.25/hr

8+ years exp

Schoolcraft College is a comprehensive, open-door, community-based college dedicated to providing a transformational learning experience. The Facilities Management Office Manager is responsible for overseeing the administrative functions of the Facilities Management department, including budget monitoring, project tracking, and communication flow.

Higher Education

Responsibilities

Provides overall office management for the Facilities Management department

Monitors all departmental budgets for errors, incorrect postings, and overages throughout the year; prepares and approves complex budget entries; and maintains position control, monitoring salary, fringe benefits, and union contracts

Schedules appointments for department administrators and arranges meetings and conferences

Trains and directs work of other clerical staff in the department, and helps prioritize workloads under critical timelines, and manages details

Performs project tracking and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and staff assignments. Ensures assigned projects are proceeding according to timelines, meeting targets and expectations, and adhering to established parameters; recommends changes in project resources as necessary to achieve objectives and timelines. Identifies and develops working relationships with affected staff at all levels; ensures that representatives are kept appropriately informed of project activities and are encouraged to participate as appropriate

Manages monthly campus utility bills, department/employee purchase cards, payment requisitions and departmental invoices to initiate payment requests to Accounts Payable

Manages and coordinates the flow of written communication to and from the department administrators. Coordinates the preparation, collection, and review of documents and statistical data for administrative reports; writes and/or edits text for reports and organizes reports according to specified guidelines

Monitors time off requests, payroll entries, overtime and prepares time & attendance reports

Assists with Jira work order system and prepares work order reports, including monitoring the college EMS system for facility use set ups/tear downs

Performs other related duties as assigned