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Northrop Grumman · 3 days ago

Administrative Assistant 3/4 - R10218938-2

El Segundo, CA

Full-time

Onsite

Mid, Senior Level

$56K/yr - $93K/yr

4+ years exp

Northrop Grumman is a leading technology company that offers revolutionary systems impacting lives globally. They are seeking an experienced Administrative Assistant 3 to support the Command and Control, Battle Management, and Communications program, providing essential organizational and administrative support for effective operations.

AerospaceData IntegrationManufacturingRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide administrative support to program leadership in a fast-paced environment

Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems

Provide general support to visitors and customers

Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions

Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings

Order and maintain office supply inventory

Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers

Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports

Independently coordinate and manage a variety of projects

Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events

Builds successful working relationships with a diverse group of internal employees and external customers

Write and distribute email, correspondence memos, letters and forms as required

Coordinate domestic and international business travel arrangements, manage documentation

Requirements, and process expense reports in a timely manner

Handle confidential business matters while maintaining an effective and organized administrative

System

Maintained Operating Unit organizational charts, staffing and seating plans

May require occasional business travel to AMT sites in Clearfield (UT), El Segundo (CA), Melbourne (FL), St. Augustine (FL) or other locations for meetings or employee/customer engagements

Other duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsTime managementVerbal communicationWritten communicationCustomer focusConfidentiality

Required

High School Diploma and 4 years of related work experience

Must have an Active DoD Secret clearance and the ability to obtain special program Access

Excellent organizational, verbal, and written communications skills

Must have excellent time management and organizational skills with high attention to detail

Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications

Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment

High School Diploma and 6 years of related work experience

Must have an Active DoD Secret clearance and the ability to obtain special program Access

Excellent organizational, verbal, and written communications skills

Must have excellent time management and organizational skills with high attention to detail

Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications

Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment