University of Washington · 10 hours ago
HCOP Program Operations Specialist
Greater Seattle Area
Full-time
Hybrid
Entry, Mid Level
$61K/yr - $81K/yr
2+ years expThe University of Washington is dedicated to supporting students pursuing careers in healthcare through the Health Careers Opportunity Program (HCOP). The HCOP Program Operations Specialist oversees program operations, manages stakeholder coordination, and ensures the successful delivery of program initiatives aimed at enhancing student engagement and support in the healthcare pipeline.
EducationHigher EducationUniversities
Responsibilities
Coordinate communications, logistics, and database management for the HCOP program, ensuring efficient support for students and stakeholders
Manage reimbursements for student and staff travel and event-related expenses
Generate weekly, monthly, and annual reports on student progress and engagement in HCOP activities and healthcare pipeline programs
Maintain HCOP program website and email newsletters, and social media presence, providing consistent updates and information
Provide technical and logistical support for online workshops, classes, and events related to HCOP, including room reservations, A/V needs, and event resources
Assist with recruitment of students in HCOP programs as well as maintain a database of current and future Ambassadors
Attend weekly and monthly meetings with team members to share update, co-learn about activities and events, and perform related tasks from meetings
Serve as the primary contact for HCOP-related inquiries, coordinating with UW faculty, staff, and external partners to support program goals
Manage the administrative processes related to student engagement, program activities, credentialing, and event planning
Organize and lead large-scale HCOP events, such as student mixers, professional development workshops, and graduation ceremonies
Develop and implement activities for student and faculty workshops, webinars, orientation, and other programmatic sessions to enhance engagement and learning
Assist the Associate Director with Canvas learning platform in planning and interacting with students
Provide regular reports on students’ progress with Canvas modules and engagement
Regularly check in with current Ambassador students to ensure continued engagement and provide resources to students as requested
Oversee the evaluation processes for HCOP programs, ensuring timely feedback from students, mentors, and community partners to support continuous improvement
Analyze evaluation data and provide recommendations for program enhancements and strategic planning to improve student outcomes and overall program effectiveness
Conduct evaluation of HCOP programs and collaborate with team members on how to best present, analyze and evaluate data from the HCOP programs
Assist and provide support for HCOP-related courses and educational activities
Assist in teaching a course for health science professional students as needed
Respond to emerging priorities and needs within the HCOP program and the Office of Curriculum to ensure program success
Qualification
Required
Bachelor's degree or equivalent AND two years of administrative work experience OR equivalent education/experience
Proficiency in the use of Zoom, Teams, Microsoft Office programs (including cloud-based record storage), Outlook (or similar email, calendar system), Excel, Qualtrics, and Adobe
Familiarity with learning management platforms (i.e. Canvas), and communication platforms like WordPress, MailChimp, Constant Contact, and Canva
Demonstrated ability to multitask, adapt to evolving priorities, and coordinate projects independently and collaboratively in cross-functional teams
Ability to work a flexible schedule with some evening (quarterly) and/or weekend work (minimal)
Experience with event planning
Travel in the WWAMI region (minimal). Daily work to be completed hybrid
Preferred
Master's degree focused on health sciences or public health plus 2 years' experience managing data, grants, and/or program development
Proven experience working with groups and teams with varied perspectives
Experience with data gathering and analysis
Self-motivation, resourcefulness, strong organizational skills
Strong oral and written communication skills
Prior program management experience
Ability to work with minimal supervision
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
Sports Business Journal
2026-01-09
Sports Business Journal
2026-01-09
Sports Business Journal
2026-01-08
Company data provided by crunchbase