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State of Colorado · 16 hours ago

Operations Coordinator.

Denver, CO

Full-time

Hybrid

Entry, Mid Level

3+ years exp

The State of Colorado is dedicated to improving community and natural resources. The Operations Coordinator will support the Governor’s Office of Operations & Cabinet Affairs by coordinating workflows, managing schedules, and facilitating communication between the office and state agencies.

AssociationHealth CareNon Profit

Responsibilities

Serves as a liaison between the Governor’s Office, state agencies and external parties. This includes fielding inquiries and facilitating ongoing communication across multiple organizations, triaging information as needed

Supports Operations team leadership with workstream tracking to ensure shared awareness of key deliverables, priorities, and timelines, and help manage staff workloads. Develops and maintains systems of effective project and process management

Creates and ensures timely delivery of relevant briefing materials for the Governor, the Director of Operations and Cabinet Affairs, and other members of Governor’s Office leadership

Coordinates and attends all Operations team meetings, as well as specific meetings alongside members of the Operations Team and Executive Leadership, to distribute agendas, capture notes and action items, and help ensure completion of next steps

Helps maintain the Operations team website, inclusive of agency performance plans and performance reports. Ensures all public-facing information is current, accurate, and meets Colorado’s accessibility requirements

Supports the Operations Data Analyst and Operations Advisors with data collection and quality control, as needed. Helps ensure agency data is submitted and approved on time, providing technical assistance when appropriate

Serves as team lead for all event planning, logistics, and coordination. Events include staff retreats, roundtable discussions, site visits, employee appreciation, and other special events

Supports hiring, onboarding, and offboarding processes for the Operations team, including reviewing applications, scheduling interviews, and coordinating with human resources

Provides day-to-day technical support for hybrid and virtual meetings (e.g. Zoom, Webex, and Google Meets), ensuring smooth setup, troubleshooting issues, and managing technical logistics. This entails coordination with the Governor’s Office IT Manager to elevate critical IT requests

Coordinates all aspects of the Director of Operations' schedule and provides ongoing management of the calendar, with regular check-ins. Provides scheduling assistance for other members of the Operations team as needed

Assists Operations team leadership with approving timecards and tracking time off requests

Manages all administrative requests and purchasing needs, including office supply orders and all related expense claims and reporting

Facilitates approval processes and triages approval requests across the organization

Oversees document management for the Operations team

Maintains and regularly updates relevant organization charts, listserves, and contact sheets

Assists with specific research and analysis assignments as directed by supervisor and leadership team

Leads and coordinates special projects as directed by supervisor and leadership team

Contributes to strategy and planning work, meetings, and other activities such as process improvement and professional development

Other duties as assigned

Qualification

Google AppsMicrosoft SuiteProject ManagementData ManagementCritical ThinkingCommunication SkillsOrganizational SkillsRelationship BuildingAttention to Detail

Required

At least three years of relevant experience. This may be exclusively work experience OR a combination of higher education, training, and work experience

High level of professionalism in all written and oral communications

Exceptional time management, organizational skills, and attention to detail

Proficiency in Google Apps and Microsoft Suite is essential

Strong relationship-building skills and ability to collaborate effectively

Excellent project management and coordination skills, including the ability to create and maintain project and action item trackers

Ability to work with high levels of confidentiality and discretion

Preferred

A degree in political science, public policy, business administration, organizational effectiveness, or another related field

Previous experience in government or business administration, project management, process improvement, data analytics, customer service, or another related field

Strong understanding of executive-level communication is preferred

Experience with Salesforce is preferred, but not required

Basic data management and analysis skills are preferred, but not required