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Cetera Financial Group · 16 hours ago

Facilities Coordinator

Dallas, TX

Full-time

Onsite

Entry Level

$23.56/hr - $34.13/hr

2+ years exp

Cetera Financial Group is a leading network of independent retail broker-dealers, and they are seeking an Sr. Office Services Associate to deliver world-class customer service to colleagues and clients. The role involves managing budgeting, vendor setup, maintaining financial records, and ensuring the functionality of office supplies and equipment.

AdviceFinancial ServicesRetailRetirementWealth Management

Hiring Manager

Hailey Bernier

Responsibilities

Assist with managing budgeting for home office hand branch expenses

Understand and assist with vendor setup and payment processing for home office

Maintain departmental financial records

Manage and maintain key box inventory for home office

Assist with vendor management

Identify and implement process improvements

Ensure breakroom supplies and equipment functionality

Provide receptionist coverage as needed

Perform general office tasks (word processing, filing, equipment operation)

Monitor and replenish supply inventories

Collaborate with Building Engineer on work orders

Arrange equipment repairs and maintenance

Collaborate with Corporate Security team when called upon

Maintain upkeep of gym equipment and supplies

Track and respond to ServiceNow requests

Communicate with departments to resolve issues

Assist with conference room setups and minor facilities tasks

Support scheduled and ad hoc projects

Maintain accurate floor plans and headcount through audits

Ensure compliance with policies and safety regulations

Perform other duties as assigned

All responsibilities are on-site

Qualification

Microsoft OfficeOracle procurement systemCustomer serviceAttention to detailMultitaskingCommunication skillsTime managementTeam collaboration

Required

At a minimum, a High School Diploma or equivalent is required

Minimum 2 years in a corporate reception and/or office administrative position is preferred. Any equivalent combination of training and experience which provides the required knowledge, skills and abilities to perform the job requirements is also acceptable

Proficiency in Microsoft Office (Word/Excel/Outlook) is required

Must have excellent written, verbal and oral communication skills

Ability to multitask

Able to lift up to 50 Lbs

Ability to work under pressure of deadlines and time constraints

Experience working with Oracle or equivalent procurement system

Excellent customer service skills and an open, courteous and friendly personality required

Excellent oral and written communication skills

Must be able to efficiently handle multiple tasks concurrently while meeting deadlines, prioritizing tasks and providing excellent customer service

Highly detail oriented

Benefits

Inclusive health, dental, vision and life insurance plans built to support diverse lifestyles, offer preventative care, and protect against hardship.

Easy access to mental health benefits to meet our team members and their families where they are.

20+ days of paid time off (PTO), paid holidays, and 2 paid wellness days to give our employees the time they need to stay close with their loved ones, recharge, and give back to their communities.

401(k) Savings plan with a generous company contribution (up to 5%), and access to a financial professional to offer our employees the opportunity to plan-ahead for a strong financial future well beyond their working years.

Paid parental leave to support all team members with birth, adoption, and foster.

Health Savings and Flexible Spending Account options to help you save money on healthcare, daycare, commuting, and more.

Employee Assistance Program (EAP), LifeLock, Pet Insurance and more.