University of Iowa · 1 day ago
Admin Services Coordinator - Psychiatry - UI ARC
Iowa City, IA
Full-time
Onsite
Entry Level
1+ years expThe University of Iowa Health Care is seeking an Administrative Services Coordinator to support the daily operations of the Addiction and Recovery Collaborative Division. This role involves coordinating schedules, managing communications, and providing administrative support for various projects and events.
Higher Education
Responsibilities
Serve as the primary point of contact and receptionist for the ARC division, responding to general inquiries, facilitating communication with internal and external stakeholders, addressing concerns, and referring issues as appropriate
Draft, edit, proofread, and distribute confidential correspondence. Manage incoming and outgoing mail
Coordinate and support day-to-day operations, projects, and initiatives of the grant-funded UI ARC program
Compile data and documentation for reports, internal tracking, audits, and program monitoring as directed by ARC leadership and managers
Manage calendars and schedules, prioritizing appointments, assessing meeting requirements, and maintaining calendar accuracy
Arrange travel logistics including flights, accommodations, transportation, and event registrations for directors, recruits, guests, and speakers
Collect and disseminate information to stakeholders and constituents, both internal and external
Assist in planning and executing special program events, including venue coordination and logistical support
Prepare meeting agendas, compile materials, record and edit minutes, and provide administrative support during meetings and related activities
Compile data for reports, maintain organized filing systems, order supplies, and draft correspondence
Maintain organized electronic and paper filing systems related to research and program activities
Initiate and process research- and program-related forms and documents such as vouchers, purchase orders, procurement card transactions, and reimbursements
Assist with tracking expenditures and supporting documentation in accordance with University and sponsor requirements
Collaborate with team members to contribute ideas and identify opportunities for improving programs, processes, and protocols
Foster and maintain effective working relationships with staff, students, faculty, and the public
Perform additional duties as assigned
Qualification
Required
Bachelor's degree in business administration, Computer Science, or a related medical or data field; or an equivalent combination of education and experience
Minimum of one year of administrative experience
Proven accuracy and attention to detail in managing complex projects
Extensive experience and proficiency with computer software applications, including Microsoft Office Suite, and Adobe Acrobat
Demonstrated ability to work effectively in a collaborative team environment
Strong ability to work independently, set priorities, and manage workload efficiently
Excellent written and verbal communication skills, with the ability to compose clear, concise, and grammatically correct documents
High level of organizational skills and attention to detail, contributing to a positive experience for faculty, staff, visitors, and patients
Ability to manage multiple concurrent projects, groups, and activities, with sound judgment in prioritization and time management
Preferred
Previous experience in an academic healthcare center, hospital, or other medical setting
Experience with database management and REDCap
Familiarity with University of Iowa policies and procedures
Familiarity with University of Iowa procurement and purchasing policies and procedures
Exceptional organizational skills and demonstrated ability to multitask effectively
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
10001+ employees
H1B Sponsorship
University of Iowa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (353)
2024 (300)
2023 (244)
2022 (217)
2021 (201)
2020 (193)
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
Recent News
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