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Athletics · 11 hours ago

Senior Coordinator, People Operations & Talent Acquisition

Las Vegas Black Fire

Full-time

Onsite

Mid, Senior Level

3+ years exp

The A's are a baseball team known for their innovative approach and positive work culture. They are seeking a Senior Coordinator for People Operations & Talent Acquisition to enhance their recruiting efforts and support various HR functions, ensuring a smooth hiring process and positive employee experience.

BaseballRecreationSports

Responsibilities

Lead all aspects of high volume gameday/part-time/seasonal recruiting with appropriate departments including but not limited to: creating job descriptions, posting, marketing, sourcing, coordinating career fairs, conducting background screenings, and timely maintenance of candidate communication across requisitions (REQs)

Coordinate availability between candidates, hiring managers, and interviewers for phone, video, or in-person meetings, managing logistics like virtual links or room bookings, and acting as a point of contact to ensure a smooth and efficient interview process

Research and coordinate participation in career fairs and other events to support strategic recruiting efforts and partnerships in Las Vegas; attend career fairs as A’s representative to generate awareness of employment opportunities and benefits of working for the A’s

Maintain accurate CRM for candidate pipelines and conduct informational interviews and initial screens with interested candidates

Provide administrative support and reporting in Talent Acquisition platforms including Applicant Tracking System (ATS), background screening, virtual interviews and other softwares

Develop and maintain all recruiting & hiring related materials, including presentations, reference guides and infographics for internal and external use

Monitor Talent Acquisition email inbox, and timely respond to and manage inquiries as needed

Maintain data integrity in ATS and candidate relationship management (CRM) platform by upholding data entry standards, conducting regular audits, and supporting other team members in following protocols to help streamline the recruiting process, improve reporting and support decision-making

Support the Senior Manager, Talent Acquisition in the design and execution of internship events and programming

Support with reporting on key talent acquisition metrics (e.g. time-to-fill, time-to-hire, source of hire, candidate experience survey), analyze for effectiveness, and recommend changes as needed

Contribute to general People Operations initiatives and projects; support employee engagement events and administrative operations

Prepare offer letters and onboarding packets for new hires

Coordinate pre-employment steps including background checks, references, onboarding forms, and compliance requirements

Coordinate and facilitate the new hire orientation program (including conducting first-day activities, initiating IT and Finance support tickets, and scheduling first-week meetings for new hires) to create a positive first impression and reinforce company culture

Work closely with IT, Payroll, People Operations, and department leaders to ensure new hires have equipment, credentials, uniforms, and access on day one

Ensure accurate and timely data entry and ongoing maintenance within the HRIS, including onboarding records, in compliance with league and organizational requirements

Maintain employee personnel files to ensure all required employment, performance management, and compensation documentation is accurate, complete, properly secured, and retained in compliance with recordkeeping requirements

Manage employee badge requests, including activation and deactivation for office and parking garage access

Assist the Director, People Operations with employee engagement initiatives and activities

Other duties as assigned

Qualification

Recruiting coordinationApplicant Tracking SystemMicrosoft OfficeCanvaBilingual in SpanishTime managementOrganizational skillsCommunication skillsInterpersonal skillsAttention to detail

Required

Bachelor's degree

3-5 years of full-time experience in recruiting coordination or HR/People Operations support

Proficiency in Microsoft Office, Canva

Comfortable navigating an Applicant Tracking System required

Familiarity with recruiting platforms such as LinkedIn Recruiter, Handshake, Spark Hire, and other applicant sourcing and screening tools

Exceptional time management and organizational skills with attention to detail and sense of urgency

Basic knowledge of employment laws, regulations and recruitment

Willing and able to occasionally work overtime

Willing and able to occasionally work non-traditional hours, including nights, weekends, holidays

Willing and able to occasionally travel

Willing and able to occasionally move equipment weighing up to 25 pounds

Must have a valid driver's license, with a verifiable safe driving record

Excellent communication skills, both written and verbal, to engage with candidates and build strong relationships both internally and externally

Appreciation for the importance of providing an inclusive candidate experience and how that should be ingrained in the work of this team

Able to handle sensitive and confidential situations with a high level of interpersonal skills

Keen interest in expanding into broader People Operations responsibilities, including areas such as employee experience, talent development, organizational effectiveness, and culture initiatives

Eager to contribute to strategic people programs and grow within a collaborative, mission-driven team