Mental Health Association of Monmouth County · 9 hours ago
Administrative Assistant
Tinton Falls, NJ
Full-time
Onsite
Entry Level
1+ years expMental Health Association of Monmouth County is seeking an Administrative Assistant to provide essential administrative and clerical support for their programs and operations. This role involves managing office operations, maintaining records, assisting with reporting, and ensuring a welcoming environment for staff and clients.
Health CareMental HealthNon ProfitPersonal HealthWellness
Responsibilities
Provide general administrative support including filing, data entry, copying, scanning, and correspondence
Answer and direct phone calls; greet visitors and ensure a welcoming office environment
When appropriate assist with resources, linkage and referrals
Maintain office calendars, MHAMC outreach calendar, schedule meetings, and coordinate logistics
Order and maintain office supplies and equipment
Attend supervision meetings and agency staff meetings
Support programs with monthly Medicaid status checks, USTFs inputs, Outpatient intakes, other tasks as needed
Enter and maintain accurate client, program, and administrative data in internal systems
Assist with preparation of reports for funders, audits, and internal review
Ensure confidentiality and compliance with HIPAA and agency policies
Draft routine correspondence, emails, and memos
Coordinate communication between departments, partners, and vendors
Qualification
Required
High school diploma or GED required, associate or bachelor's degree preferred
1–2 years of administrative experience in a nonprofit or human services setting
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database systems
Strong organizational, time-management, and attention-to-detail skills
Excellent verbal and written communication skills
Ability to work independently and collaboratively in a team environment
Preferred
Experience working in mental health, social services, or healthcare settings
Bilingual (English/Spanish) a plus
Company
Mental Health Association of Monmouth County
Mental Health Association of Monmouth County provides wellness counselling and support programs for housing, finance and education.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Wendy DePedro
President & CEO
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