K Komfort Heating & Cooling ยท 1 day ago
Office Operations Coordinator
Grafton, WI
Full-time
Onsite
Mid Level
3+ years expK Komfort Heating & Cooling is a full-service HVAC contractor specializing in residential and commercial systems. The Office Operations Coordinator oversees employee lifecycle administration and core office operations to ensure smooth onboarding, compliance, benefits administration, payroll coordination, and day-to-day administrative support.
Construction
Hiring Manager
Slava Krol
Responsibilities
Coordinate all onboarding and offboarding processes for employees
Maintain accurate employee records across internal systems and platforms
Ensure timely setup and removal of employee access, permissions, and credentials
Support exit processes, documentation, and feedback collection
Administer employee benefits enrollment, changes, and terminations
Track eligibility timelines and ensure timely communication and follow-ups
Coordinate payroll-related updates and ensure PTO accuracy
Support compliance with labor, safety, and employment requirements across multiple states
Coordinate required training, documentation, and audits
Prepare and submit recurring workforce reports to external agencies and partners
Maintain required employment documentation, licenses, and certifications
Coordinate with outside legal, payroll, and compliance providers to support ongoing multi-state operations
Manage general office administration and internal communications
Monitor shared inboxes and phone coverage coordination
Maintain calendars, schedules, and employee recognition initiatives
Support basic collections review and administrative reporting
Serve as liaison with staffing agencies, insurance and benefits providers, marketing and advertising vendors, professional organizations and certifications, and external legal and compliance partners
Track invoices, contracts, and recurring services
Support system access management and technology coordination
Support employee engagement initiatives and recognition programs
Coordinate internal communications related to policies, schedules, and programs
Assist leadership with special projects related to growth, culture, and operations
Support occasional travel-related coordination or site visits as needed to support multi-location operations
Qualification
Required
3+ years in office operations, people operations, or administrative coordination
Strong organizational and follow-up skills
Proficiency in business systems (payroll, time tracking, spreadsheets)
High attention to detail and discretion
Ability to manage multiple deadlines and priorities
Preferred
Experience supporting multi-state operations is a plus
Company
K Komfort Heating & Cooling
K Komfort is a full-service heating, air conditioning, and air quality contractor.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase