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Ophthalmic Consultants of Boston · 15 hours ago

Administrative Coordinator

Waltham, MA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support their leadership team and enhance organizational efficiency. This role involves managing administrative operations, coordinating initiatives, and improving communication across departments to contribute to OCB’s mission and patient-centered values.

Health CareMedicalMedical Device

Responsibilities

Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence

Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions

Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support

Take on additional administrative tasks to support leadership and organizational needs

Draft, edit, and proofread internal and external communications, reports, newsletters, and more

Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy

Manage social media content across key platforms

Partner with internal teams to gather information and ensure consistent messaging

Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership

Support file organization and content management across SharePoint and Microsoft Teams

Qualification

Microsoft Office SuiteSharePointSurvey platformsSocial media managementMultitaskingProfessionalismWritten communicationVerbal communicationOrganizational skillsAdaptability