Caritas Family Solutions · 11 hours ago
People Operations Coordinator
Belleville, IL
Full-time
Hybrid
Entry, Mid Level
$50K/yr - $50K/yr
2+ years expCaritas Family Solutions is seeking a highly organized People Operations Coordinator to join their team. This role involves supporting the People Team in various administrative and recruitment functions, including managing the pre-hire recruitment process and ensuring a smooth onboarding experience for new hires.
Non Profit
Responsibilities
Partner with DCFS, and IDPH to ensure all pre-hire checks are completed prior to onboarding
Coordinate and maintain detailed records of pre-hire toxicology/drug screening
Partner with other departments to comply with regulatory audits
Create and maintain e-personnel files while performing daily HR filing
File, make photocopies, mail, scan and e-mail documents and other clerical functions as needed
Act as Administrative Manager for HQ, CILA, and Community Outreach Services
Support the onboarding process for new hires, including preparing orientation materials and scheduling training sessions
Ensure that all necessary documentation and compliance requirements are completed
Assist in the creation and posting of job advertisements on various platforms (job boards, social media, etc.)
Screen resumes and applications to identify qualified candidates
Coordinate and schedule interviews between candidates and hiring managers
Conduct initial phone screenings to assess candidates' qualifications and fit for the role
Maintain and update the applicant tracking system (ATS) to ensure accurate and timely information
Serve as the HR first point of contact for candidates throughout the recruitment process
Provide timely and professional communication to candidates regarding interview schedules, feedback, and job offers
Assist in preparing and sending offer letters and employment contracts
Handle various HR-related inquiries from employees and provide support where necessary
Work closely with hiring managers to understand staffing needs and job requirements
Partner with external recruitment agencies and job boards to enhance recruiting efforts
Enthusiastic about recruiting and helping others find their ideal job
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or a related field
2-3 years of experience in HR or recruitment support roles
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to maintain confidentiality and handle sensitive information with discretion
Detail-oriented and proactive with a problem-solving mindset
Ability to work independently and as part of a team
Preferred
Familiarity with applicant tracking systems (ATS) and HR software
Benefits
403 B Retirement Plan (5% Employer Match)
Generous Paid Time Off
Health, Dental and Vision Insurance Coverage
12 Employer Paid State & Federal Holidays
Telehealth Services
Employer Paid Life Insurance
Health Saving Account
Employer Paid Short- & Long-Term Disability
Tuition Assistance Program
•Real• Work/Life Balance
Company
Caritas Family Solutions
Caritas Family Solutions is a nonprofit social services agency
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gary Huelsmann, MSW
Chief Executive Officer
Dee Restrepo
Chief Impact Officer
Company data provided by crunchbase