CFS · 4 hours ago
Payroll & Accounts Payable Specialist
Chicago, IL
Full-time
Hybrid
Entry, Mid Level
$65K/yr - $70K/yr
2+ years expCFS is a mission-driven non-profit organization seeking a detail-oriented Payroll & Accounts Payable Specialist to support multi-state payroll and high-volume accounts payable processing. The ideal candidate will collaborate cross-functionally with HR, Finance, and program teams to ensure accuracy and compliance in payroll and AP operations.
Human ResourcesStaffing Agency
Hiring Manager
Molly Johnson
Responsibilities
Process multi-state, multi-payroll cycles (bi-weekly/semimonthly) with accuracy; validate time & attendance; manage deductions, garnishments, and PTO accruals; reconcile payroll reports; assist with year-end W-2/W-3 and 1095-C as applicable
Maintain adherence to federal/state/local wage & hour laws; support audits; ensure accurate tax filings and registrations across states
Full-cycle AP—invoice intake, coding, 3-way match, approvals, payment runs (ACH/check), vendor setup and maintenance, and 1099 preparation
Maintain documentation, improve workflows, and ensure strong internal controls
Respond to employee and vendor inquiries; partner with HR/Finance to resolve issues swiftly
Qualification
Required
2–4+ years of payroll and AP experience; non-profit experience a plus
Multi-state payroll expertise (required); experience supporting multiple payrolls or entities
Strong knowledge of payroll compliance and AP best practices
Proficiency with payroll and finance systems (e.g., ADP, Paylocity, Paychex, UKG, QuickBooks, NetSuite—any of these helpful)
Intermediate Excel skills (vlookups, pivots) and high attention to detail
Excellent communication, confidentiality, and customer service mindset
Benefits
Eligible Day One + 7.5% Employer Contribution to 403(b)
Day One eligibility for medical, dental, vision.
403(b) retirement plan with 7.5% employer contribution.
Generous PTO and paid holidays.
Hybrid schedule: In-office 2 days/week (Chicago Loop area).
Collaborative, mission-driven culture that values equity, inclusion, and community impact.
Company
CFS
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dan Casey
CEO, Founder
Company data provided by crunchbase