Cosley Zoo · 13 hours ago
Payroll & Finance Associate - Full-time
Wheaton, IL
Full-time
Onsite
Entry Level
$20.24/hr - $30.35/hr
2+ years expCosley Zoo is seeking a Payroll & Finance Associate to support their finance department by processing payroll functions and assisting with finance operations. The role involves ensuring compliance with wage laws, maintaining accurate employee records, and providing payroll reports to management.
Museums & Institutions
Responsibilities
Processing bi-weekly payroll. Analyze, prepare and input payroll data accurately. Ensure compliance with all applicable state and federal wage and hour laws
Perform quarterly account reconciliations for payroll related accounts
Accurately prepare, scan, and file journal entries into our accounting software
Prepare various types of journal entries
Review cash dailies for District facilities as needed
Provide payroll reports as needed or requested to upper management in a timely manner
Maintain accurate records for full-time employees’ vacation, personal and sick time and part-time employees’ paid time off and answer all employee inquiries
Enter all new and rehired employee information accurately into the payroll and time keeping systems
Update and maintain file for all payroll master records in a timely manner
Prepare and transmit monthly IMRF report and payment timely
Review employee hours quarterly to determine IMRF status
Verify social security numbers and I-9 forms as needed
Maintain orderly personnel files through bi-weekly filing for all part-time employees
Handle and process garnishments
Reconcile and pay invoices for benefits such as Aflac, Prepaid Legal, 457b, etc. in a timely manner
Handle all telephone and written inquiries concerning part-time employment verification
Train and familiarize supervisory staff with payroll procedures and timekeeping system as hired or as needed
Accurately prepare/scan/file purchase orders and journal entries using appropriate templates for the District and foundations for ACH Merchant Credit Card processing, recurring entries, Rec Trac reimbursements, inventory, postage, interest, bank statements, etc. from the monthly close list and input/import into Springbrook
Respond to unemployment claims in a timely manner and reconcile quarterly BEN118 statement
Reconcile and review quarterly 941, annual W-2’s, and annual workers compensation payroll audit
Contribute to a feedback rich environment
Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer
Qualification
Required
Associate degree or equivalent with two (2) or more years' experience
Working knowledge of the Affordable Care Act
Thorough working knowledge of Federal and State laws pertaining to payroll
Excellent attention to detail, ability to meet deadlines; great problem solving, analytical, organizational, interpersonal, and verbal and written communication skills
Valid driver's license
Preferred
Good working knowledge of Microsoft Office Suite, strong excel skills preferred
CPR/AED certified or obtain within six (6) months of employment
Benefits
Health (HMO, PPO, or HSA), with very low employee contribution for employee, spouse, and dependents.
100% employer paid dental insurance for employee, spouse, and dependents.
100% employer paid vision insurance for the employee
100% employer paid life insurance at 1.5 times your annual salary.
Health insurance waiver incentive up to $4,500 per year.
FSA and Dependent Care pre-tax via payroll deduction.
Pension Plan through the Illinois Municipal Retirement Fund, including employer contributions
Paid time off including 12 sick days per year, 12 vacation days, 2 personal days (pro-rated first year), 12 ½ holidays.
Free use of fitness center, two pools, golf, and entrance to Cosley Zoo to employees and family members eligible for insurance coverage.
Tuition Reimbursement, discounts on merchandise, professional memberships, and other voluntary benefits.
Company
Cosley Zoo
Cosley Zoo gives visitors up-close interactions with nature right in the heart of the Chicago's western suburbs.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase