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McHale Landscape Design, Inc. · 15 hours ago

Administrative Assistant

Annapolis, MD

Full-time

Onsite

Entry Level

2+ years exp

McHale Landscape Design, Inc. is a residential landscape architecture company dedicated to designing and constructing extraordinary residential gardens and outdoor living areas. They are seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support and assist with production-related duties to ensure smooth project execution.

ArchitectureConstructionLandscaping

Hiring Manager

Leticia(Letty) Sosa

Responsibilities

Assist project managers and production staff as needed

Assist in generating estimates, proposals, contracts, and invoicing

Track and update project pipeline status, timelines, and deadlines

Prepare job packets, and project documentation for Team

Support the coordination of client, vendor, and lead documentation with the corporate office

Maintain databases for materials, suppliers, and subcontractors

Schedule, track, and maintain utility location tickets (Miss Utility/811)

Assist with the facilitation of permits

Answer and direct phone calls, emails, and client inquiries in a professional manner

Act as the primary point of contact for leads, gathering key information and directing them to the appropriate sales team member

Maintain company calendars, schedule meetings, and coordinate appointments

Prepare and organize documents, reports, and presentations

Manage filing systems (electronic and paper) to ensure records are accurate and up to date

Track and order office supplies

Qualification

Microsoft Office SuiteOrganizational skillsAttention to detailAdministrative support experienceCommunication skills

Required

Associate's degree or higher from a college or university; or equivalent combination of education and related experience

2+ years' experience working in a professional business environment supporting administrative assistant duties

Proven experience as an administrative assistant or in a related administrative role

Excellent organizational and multitasking skills with strong attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn and adapt to new technologies

Strong written and verbal communication skills

Ability to work independently and as part of a team in a fast-paced environment

Ability to work in-office Monday – Friday 8:00 am to 4:30 pm

Preferred

Experience working in a professional service environment a plus

Benefits

Competitive Pay

Discretionary Bonuses

Comprehensive benefits: medical, dental, and vision insurance along with life, short-term, and long-term disability insurance is available for all full-time employees

Paid time off and holidays

Company

McHale Landscape Design, Inc.

McHale Landscape Design is a residential landscape architecture design-build firm dedicated to designing and constructing extraordinary residential gardens, pools, outdoor living areas, and home additions.

Founded in 1981

Upper Marlboro, Maryland, USA

201-500 employees