NEOGOV · 16 hours ago
Administrative Assistant (Provisional)
Buffalo, NY
Full-time
Onsite
Mid, Senior Level
$53K/yr - $60K/yr
4+ years expNEOGOV is a company that provides innovative software solutions for government organizations. They are seeking an Administrative Assistant to support the department head in managing office operations and coordinating non-technical activities. The role involves data collection, budget preparation, and maintaining departmental records.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists department head/administrator in carrying out the details of a business office
Reads incoming mail, conducts general correspondence and routes balance to proper official or unit
Processes and follows up various types of requests and claims
Interviews office callers, media, salesmen and others and furnishes general information about departmental functions and activities
Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls
Supervises the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records
Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control
Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems
Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will
Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods
Monitors departmental programs or projects and recommends adjustments when needed
Maintains and updates various departmental records to be used in carrying out the details of a business office
Inputs data and information in word processor, personal computer etc
Performs related work as required
Qualification
Required
Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Senior Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk, Traffic Agency Representative, and Traffic Record Technician, Water Service Adjustor for one year
Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity
Associates Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity
Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity
An equivalent combination as defined within the limits of A, B and C
Proof of education must be presented at time of appointment
Thorough knowledge of the principles and practices of office management and personnel management
Working knowledge of principles of account keeping and budgets
Ability to organize, assign, coordinate and review the work of others
Public Relations
Ability to understand and interpret written material
Ability to get along well with others
Ability to present oral comments and opinions clearly and concisely
Ability to operate a personal computer in the use of application programs etc
Physical condition commensurate with the demands of the position
Benefits
Medical and vision, Dental, Life Insurance (basic) and (supplemental)
New York State Retirement System
Deferred Compensation Plan
Employee Assistance Program for employee/family members
Flexible Spending Accounts
Liberal holidays & vacation
Growth Opportunities and Steady earnings potential
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase