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ALK Asphalt LLC · 5 days ago

Receptionist & Fleet Administrator

Peoria, AZ

Full-time

Onsite

Entry Level

$22/hr - $22/hr

1+ years exp

ALK Asphalt LLC is seeking a Receptionist & Fleet Administrator to support their operations. This role is responsible for managing front desk activities, fleet documentation, and providing administrative support to ensure smooth operations across HR, Fleet, and Operations.

Construction

Responsibilities

Greet and assist all visitors, clients, drivers, and vendors professionally

Determine purpose of visit and direct individuals to the appropriate staff or department

Issue visitor badges and maintain visitor logs

Keep reception and lobby areas organized and presentable

Answer, screen, and route incoming calls using a multi-line system

Take accurate, detailed messages and ensure prompt delivery

Handle general inquiries with professionalism and clarity

Schedule appointments, meetings, and conference room usage

Maintain shared calendars and communicate updates to staff

Prepare meeting materials and assist with room setup if needed

Maintain vehicle, trailer, and equipment files accurately

Update registration, insurance, permits, inspections, and compliance documents

Keep digital and hard-copy documentation organized and audit-ready

Monitor DOT requirements, inspection schedules, renewals, and deadlines

Support internal/external compliance audits

Track non‑conformances and corrective actions

Notify appropriate staff of upcoming deadlines

Log vehicle service requests, defects, and maintenance needs

Schedule maintenance, inspections, and repairs with vendors or internal crews

Track downtime, cost trends, and service status

Provide maintenance updates to drivers and managers

Maintain driver qualification files (licenses, medical cards, certifications)

Track license renewals and endorsements

Assist with driver onboarding paperwork

File and track accident and incident reports

Maintain fleet spreadsheets and digital logs

Prepare fleet and compliance reports

Monitor KPIs such as fleet availability, maintenance costs, and compliance rates

Ensure accurate, consistent data entry

Maintain fleet‑related safety documentation

Log incident and inspection details

Track environmental data (fuel, emissions, waste)

Assist with purchasing, vendor communication, and invoice processing

Maintain organized file systems and administrative records

Support HR Administrator and Operations with administrative tasks

Supporting HR, Operations, Fleet, or Safety with administrative tasks

Helping with office supplies, mail handling, deliveries, or document preparation

Assisting with special projects, seasonal workload spikes, or urgent issues

Taking initiative to identify tasks and complete them without waiting for direction

Completing any job‑related duties assigned by the HR Administrator or company management

Qualification

Microsoft OfficeDigital record managementMultitasking skillsOrganization skillsProfessional communicationFleet coordination experienceReceptionist experiencePositive attitude