YMCA of Greater New York · 2 months ago
Administrative Assistant I (Coney Island YMCA)
Brooklyn, NY
Part-time
Onsite
Entry Level
$20/hr - $20/hr
1+ years expThe YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. The Coney Island YMCA is seeking an Administrative Assistant to provide administrative support to the Early Childhood Director and staff, ensuring the successful operation of the Early Childhood/UPK Program.
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Responsibilities
Provide administrative support to the Executive Director, Educational Director, and other branch departments as needed to ensure effective communication and efficient operation
Responsible for processing, tracking, and following up with all students in the DOE MySchools System; working with families to navigate the system and register
File and organize applications in compliance with the standards of the YMCA, DOH, and DOE, register participants in AS400, the DOE Vendor Portal, and enter and certify attendance for participants as required
Act as the Site Safety Monitor to help keep track of our participants' health, safety, and well-being
Responsible for the department's inventory, creating requisitions, receiving POs, resolving Invoice-on-Hold issues, responding to vendor inquiries, and facilitating invoices for payment
Help in planning the annual fundraising initiative and the Annual Campaign events, to ensure a well-organized and successful event
Uphold all Association policies and demonstrate the core values of Respect, Responsibility, Caring, and Honesty
Attend all required training sessions and meetings as scheduled or as required by the YMCA, DOE, and DOH
Other duties as assigned
Qualification
Required
High School Diploma and experience in a related field required
One (1) to three (3) years of administrative experience and experience working with staff and volunteers
Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint
Excellent interpersonal communication – written and oral, project management, and organizational skills
Strong interpersonal skills, leadership qualities, and comfortable working with diverse youth and adults
Preferred
Associate's Degree or higher preferred
Knowledge of AS400 Database Management a plus
Benefits
Retirement benefits
Medical
Paid time off
Free YMCA membership
And more!
Company
YMCA of Greater New York
YMCA of Greater New York is a community service organization which promotes positive values through its programs.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
Citi Foundation
2024-09-24Grant· $0.5M
Leadership Team
Sharon Greenberger
President and CEO
Recent News
Crain's New York Business
2025-01-07
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