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Stanford University · 1 week ago

Senior Catering VIP Event Manager

Stanford, CA

Full-time

Onsite

Mid, Senior Level

$80K/yr - $100K/yr

5+ years exp

Stanford University is one of the world's leading teaching and research universities, and they are seeking a Senior Catering VIP Event Manager to lead and manage event teams producing high-quality events. This role involves overseeing event teams, managing complex budgets, and providing training to colleagues.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones

Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions

Establish and maintain relationships with internal and external university partners

Act as department representative at cross-departmental project meetings

Operate as account manager on deliverables, program metrics, and status reports

Work cross-departmentally to prepare and manage complex program budgets

Recommend and schedule events into appropriate off-campus and on-campus venues

Oversee registration strategy and logistics

May hire and oversee support staff, students and contingent event staff

Train and supervise junior event planners in proper execution and implementation of events

Other duties may also be assigned

Qualification

Event managementFinancial managementProject managementAnalytical skillsCommunication skillsCustomer serviceDiplomacyTrainingSupervisionRelationship managementTactfulnessTeam managementProblem solvingTime managementAttention to detailCreativityOrganizational skillsLeadershipStrategic decision making

Required

Bachelor's degree and five years of relevant experience or combination of education and relevant experience

Superior project and event management skills

Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output

Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills

Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows

Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented

Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness

Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills

Valid Non-Commercial Class California Driver's License

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone

Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds

Ability to obtain and maintain a California Non-commercial Class license and drive day or night

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide

Benefits

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.