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Mindteck · 21 hours ago

Sr. Subcontract Administrator (FED)

United States

Full-time

Remote

Senior Level, Lead/Staff

$42/hr - $50/hr

10+ years exp

Mindteck is a company that values its talented professionals and aims to provide great opportunities. The Sr. Subcontract Administrator will manage the full lifecycle of subcontracts for various proposal efforts and awarded programs, requiring expertise in negotiating construction type subcontract agreements and ensuring compliance with federal regulations.

Information Technology

No H1B

U.S. Citizen Only

Responsibilities

Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience and additional qualifications based upon the desired performance outcome and client requirements

Works collaboratively and closely with the Business Development team to establish subcontractor teaming strategies, while leading negotiations related to teaming agreements, and navigating to avoid potential contractual risks and pitfalls

Prepares formal subcontractor solicitation packages (including identification and inclusion of flowdown requirements from the prime proposal or contract) and verifies accuracy and completeness of proposal responses, while coordinating internal pre-award reviews with pricing, program management, and other stakeholders

Evaluates each subcontractor's ability to meet company and project requirements, and negotiates subcontractor pricing as well as subcontract terms and conditions, while preparing award documentation in accordance with CPSR requirements, company policies, and a delegated procurement signature authority

Interfaces directly with subcontracts management and compliance to remediate any auditable documentation findings related to pre-award and post-award subcontract execution

Manages the administration of subcontracts throughout program execution including but not limited to soliciting and awarding of subcontract amendments while ensuring terms and conditions will be appropriate to any changes

Works closely with Program Management, Finance, and Contracts teams to develop subcontract negotiation strategies to align with minimizing risk to the company, balance of subcontractor success, and adherence to CPSR compliance and public laws

Establishes and maintains accurate tracking records tailored to each subcontract award, while also supporting internal data requests by creating and presenting reports to achieve an overarching deadline or internal audit need

Proactively and timely performs subcontract closeout actions while completing file documentation in accordance with company procedures

Provides guidance and training to internal stakeholders as it pertains to requirements for subcontract award, where applicable, as well as to lower-level Subcontract Administrators and may make assignments, review work, and offer training in subcontracting procedures

Serves as liaison and may conduct turn-key transitional hand-offs between subcontract personnel, program management, subcontractors, and other procurement personnel

Performs other responsibilities associated with this position as may be appropriate

Establishes, maintains, and fosters collaborative, positive/solution-oriented, and effective working relationships with peers, subcontractors, and internal stakeholders

Qualification

Subcontract managementFederal Acquisition RegulationsNegotiation skillsRisk managementConstruction managementMS Office proficiencyCommunication skillsOrganizational skillsTime managementTeam collaboration

Required

US Citizens - REQUIRED (FED group)

Familiarity in drafting, negotiating, and managing long-term risk averse subcontracts specifically for design/build construction work and general construction management on federally funded programs

Experience managing subcontractors performance and adherence to subcontract requirements subject to Davis-Bacon, Bonding, Liquidated Damages, and other construction related performance requirements during program execution

Experience contractually and legally managing subcontractor performance concerns/deficiencies and risks throughout program performance

Generally knowledgeable drafting, negotiating, and awarding subcontract agreements of various contract types on federally funded programs, including but not limited to Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFP LOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite-Quantity (IDIQ)

Diversified experience in maintaining CPSR compliant subcontract agreements and excellent working knowledge of Federal Acquisition Regulations (FAR)

Must possess the ability to counsel management, provide leadership in developing and communicating new concepts; apply them accurately throughout an evolving environment; organize, schedule and coordinate multiple work phases; determine the appropriate approach at the task or project level

Outstanding communication skills (written and oral) with the ability to successfully interact at all levels of a matrix organization; ability to develop relationships within all levels of the organization. Proven customer service skills

Ability to coach, train, and mentor other team members

Extensive organizational and time management skills; must be able to multi-task with a high degree of accuracy and detail in a fast paced, deadline-driven environment. Ability to adjust quickly, adapt to changing priorities, and juggle multiple layers of competing priorities

Ability to work independently and as part of a team; capable of representing the organization as a prime contact on subcontract matters with program management, vendors, and customers and, provide leadership to less experienced professional employees on projects

Strong typing and computer skills in MS Access, Word, Excel, PowerPoint, Teams, Outlook, and SharePoint as well as the ability to learn new computer applications

Bachelor's Degree in Business Administration or Economics (or related field) and typically 10+ years of diversified experience in all phases of procurement activities on large global engineering and construction projects