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Arizona Department of Health Services · 9 hours ago

Program Administrator Senior

Phoenix, AZ

Full-time

Onsite

Mid, Senior Level

$73K/yr - $73K/yr

3+ years exp

The Arizona Department of Health Services is dedicated to promoting and protecting the health of Arizona’s children and adults. The Quality Assurance Administrator oversees the quality assurance program within the statewide population-based cancer registry and surveillance program, ensuring compliance with national standards and managing a team to enhance quality and training initiatives.

FitnessHealth CareWellness

No H1B

Responsibilities

Effective and efficient management of the Arizona Cancer Registry QA Unit within the program, including hiring and training of staff, supervision of staff, writing of performance evaluations, maximizing of resources, collaborative planning, and creation of work plans addressing all deliverables for quality assurance initiatives. Includes oversight of training activities, updates to internal policy/procedure manual, and development of guidance documents

Plans and conducts statewide assessments of cancer registry data quality through audits and studies of reporting hospitals and other entities to ensure compliance with state and national regulations. Develops protocols, design software applications, and generates reports based on findings. Communicates results to internal and external stakeholders. Works collaboratively to involved develop with the audits. Internal dashboard to monitor compliance. Oversees the budget for audit activities and manages the staff

Oversees and manages the annual death clearance project, and provides direction to staff involved in process. Ensures compliance with the national death clearance accuracy standards. Collaborates with the epidemiologist to enhance the process, which involves integrating hospital discharge data and utilizing the Health Information Exchange (HIE)

Monitors the federal grant in relation to the objectives and performance measures of the Quality Assurance Program, ensures that all activities meet and exceed established standards. Oversees the CDC Data Quality Evaluation and program evaluation requirements of the federal grant. Develops, implements and evaluates policies, procedures, standards and guidelines for the Quality Assurance Program and contributes to the writing of grants and other funding proposals

Serves as the subject matter expert for cancer registry applications such as Match•Pro, Web Plus, GenEdits, and EditWriter to further enhance the reporting capabilities of the registry. Manages software updates and conversions for the registry database. Researches, develops, and distributes the EDIT metafile required by mandated reporters statewide to ensure adherence to a prescribed set of standard edits

Performs, monitors, and tracks data linkages and data exchanges for the Quality Assurance Program. Collaborates with the ADHS Well Woman HealthCheck Program and with the Hopi and Navajo Breast and Cervical Programs to facilitate and conduct data linkages. Partners with other U.S. state central cancer registries to conduct data exchange activities

Leads the quality review of cancer cases involved in high level projects, including approved HSRB research studies and cancer concern investigations. Performs ad-hoc studies and compiles general and statistical reports used by management

Co-leads the registry annual data submissions to comply with the highest data quality standards established by national and federal partners

Interprets cancer registry rules, regulations, and policies for hospital cancer registrars and reporting entities, and provides technical assistance and program guidance. Collaborates and maintains partnerships with various stakeholders, including hospital systems, physicians, other reporters, cancer registry software vendors, state cancer registries, national entities, and federal and tribal partners

Other duties as assigned as related to the position

Qualification

Cancer registration standardsQuality assurance practicesData analysisProgram managementMicrosoft productsGoogle SuiteAdobe productsTechnical report writingSupervisory skillsInterpersonal relationsOral communicationWritten communicationLeadership

Required

Statutes and agency rules, regulations, policies and procedures pertaining to cancer registration

Comprehensive knowledge of cancer registration standards as outlined in the following references: American College of Surgeons Commission on Cancer data dictionary (e.g., STORE); Arizona Cancer Registry handbook; the International Classification of Diseases for Oncology; the SEER Program Manual (Surveillance Epidemiology and End Results Program); the SEER Summary Staging Manual; the American Joint Committee on Cancer Staging Manual; the Solid Tumor Rules related to the determination of primary tumor and histology; the SEER•Rx Interactive Antineoplastic Drug Database, and the Hematopoietic Database

Human anatomy and physiology related to the diagnosis and treatment of cancer

Medical terminology related to the diagnosis, pathology, staging, and treatment of cancer

Quality assurance and data analysis practices

Strategic planning, development, and implementation

Report preparation and data presentation

Principles of management and program planning, program evaluation, and grant processes

Microsoft products and data base management

Google and Adobe products

Cancer Registry products (Web Plus, Match•Pro)

Supervisory skills involving hiring, training, motivating and evaluating program staff

Interpersonal relations as applied to contacts with subordinate staff, mandated reporters, and stakeholders

Oral and written communication

Analyzing and evaluating cancer incidence data to identify problems, make determinations, and summarize findings

Project and program management and organization

Analyzing and evaluating technical and epidemiologic data

Technical report writing

Proficient computer and software skills (e.g., Microsoft products, Google Suite, Adobe Acrobat)

Leadership

Budget development and implementation

Plan, organize and administer a health program

Synthesize complex scientific/medical data and audit results

Prioritize and organize multiple complex projects

Complete tasks, and develop quality work products

Make presentations to small and large groups

Set and achieve goals and objectives

Resolve program of non-compliance from reporting hospitals and other reporting entities

Identify outcomes and performance measures

Appropriately delegate to build consensus and achieve outcomes through subordinates and partners

Maintain attention to both short-term goals and long-term strategy and vision

Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

Driver's License

Credentialed ODS-C (Oncology Data Specialist - Certified) within 2 years of hire

Preferred

Bachelor of Public Health or Health Information Technology or related field, work experience in a cancer registry or health program and 3 years experience managing complex programs

Master's degree in Public Health may substitute for 1 year experience

Pref. given to candidates w/coursework in program planning and evaluation

Increasing responsibility in public health programs