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City of Hope · 3 days ago

Senior Budget Administrator - Clinical Trials

United States

Full-time

Remote

Mid, Senior Level

$97K/yr - $155K/yr

6+ years exp

City of Hope is a transformative organization dedicated to changing lives in the fight against cancer and other life-threatening illnesses. The Senior Budget Administrator coordinates the development of budgets for clinical trials and negotiates with sponsors to ensure cost efficiency while providing administrative support to various stakeholders.

AssociationEducationHealth Care

Comp. & Benefits

Responsibilities

Coordinate with all relevant groups to draft, finalize, and gain approval of coverage analyses and budgets while tracking all appropriate data metrics

Review coding and charge determinations with PI and study team

Enter and/or review financial data in OnCore and initiate the sign-off process of the OnCore calendar/financial console

Perform critical assessment of each project to confirm funding source and negotiates consistently as per institutional guidelines

Perform detailed analyses of current budgets to establish precedent pricing and better budget development techniques

Assess comparable nature of projects by factors such as study phase or disease-type to ensure appropriate costing

Analyze new protocols, letters of intent, synopses, etc., received from sponsors, review committees or PI/study teams to determine coverage analysis/budget necessity and/or prioritization in coordination with department leadership

Interact with sponsor officials to solve budget issues such as budgetary changes, target patient accrual changes, requests for additional funds, or general cost disputes

Compile non-detailed budget estimates via internal estimation tools, as needed and when applicable to sponsor guidelines

Work with third-party vendors if detailed estimates are required

Carry out periodic reviews of study files to ensure administrative quality, compliance, and consistency across clinical trials

Review protocol amendments for any revisions affecting the budget; updates budget as necessary or re-prioritizes for additional development by a third-party vendor

Qualification

Budget developmentOnCore CTMSNegotiation skillsOncology clinical researchCoverage analysisHCPCS / CPT codesMedicare regulationsAdministrative supportMentorshipTeam collaboration

Required

Bachelor's Degree or equivalent combination of education and experience

Six years of dedicated experience in oncology clinical research budget development and negotiation and/or coverage analysis development

Experience working in research administration, a Contract Research Organization, pharma, biotech industry, academic medical center, or a clinical practice arena

Experience with HCPCS / CPT codes

Experience with Medicare regulations, guidelines, policies