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Embassy Healthcare · 14 hours ago

Activity Director

Columbus, OH

Full-time

Onsite

Mid, Senior Level

2+ years exp

Embassy Healthcare is seeking an Activity Director to lead the Activity Department. The role involves planning, organizing, and implementing activities that cater to the physical, mental, and psychosocial well-being of residents, while ensuring compliance with regulations and standards.

Health CareRehabilitationWellness

Growth Opportunities

Responsibilities

Plan, develop, organize, implement, evaluate, direct and actively participate in the activity programs of this facility

Assist in the development, administering, and coordinating of department policies and procedures

Keep abreast of current federal and state regulations, as well as professional standards, and make recommendations on changes in policies and procedures to the Administrator

Review department policies and procedures, at least annually, and participate in making recommended changes (e.g., ADA, ergonomics, air quality, etc.)

Develop and implement policies and procedures for the identification of medically related activity needs of the resident

Participate in community planning related to the interests of the facility and the services and needs of the resident and family

Participate in discharge planning, development and implementation of activity care plans and resident assessments

Interview resident/families as necessary and in a private setting

Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Administrator as required

Involve residents and families in planning facility activity programs

Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the resident

Provide consultation to members of our staff, community agencies, etc., in efforts to solve the needs and problems of the resident through the development of activity programs

Assist in the review and updating of departmental job descriptions at least annually

Assume the authority, responsibility, and accountability of directing the activity department

Maintain a productive working relationship with the medical profession and other health related facilities and organizations

Review and evaluate the department's work force and make recommendations to the Administrator

Coordinate activities with other departments as necessary

Work with the facility's consultants as necessary and implement recommended changes as required

Delegate authority, responsibility, and accountability to other responsible department personnel

Make written and oral reports/recommendations to the Administrator concerning the operation of the activity department

Assist in standardizing the methods in which work will be accomplished

Interpret the department's policies and procedures to employees, residents, visitors, government agencies, etc

Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in activity programs that assure the continued ability to provide daily activities

Review and develop a plan of correction for activity deficiencies noted during survey inspections and provide a written copy of such report to the Administrator

Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related activity functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded

Review departmental complaints and grievances from personnel and make written reports to the Administrator of action(s) taken. Follow facility's established procedures

Assist the Quality Assessment & Assurance Committee in developing and implementing appropriate plans of action to correct identified deficiencies

Develop, implement, and maintain an ongoing quality assurance program for the activity department

Participate in facility surveys (inspections) made by authorized government agencies

Interview residents or family members to obtain activity information

Ensure that all charted activity progress notes are informative and descriptive of the services provided and of the resident's response to the service

Maintain a reference library of written material, laws, etc., necessary for complying with current standards and regulations and that will provide assistance in maintaining a quality activity program

Involve the resident/family in planning objectives and goals for the resident

Meet with administration, medical and nursing staff, as well as other related departments in planning activity programs

Arrange transportation for field trips when necessary

Others as deemed necessary and appropriate, or as may be directed by the Administrator

Serve on, participate in, and attend various committees of the facility, (i.e., Infection Control, Policy Advisory, Pharmaceutical, Budget, Quality Assessment and Assurance, etc.,) as required, and as appointed by the Administrator

Provide written and/or oral reports of the programs and activities as required, or as may be directed by such committee(s)

Participate in regularly scheduled reviews of resident discharge plans

Evaluate and implement recommendations from established committees as they may pertain to activity services

Meet with activity personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the department, assist in identifying and correcting problem areas, and/or the improvement of services

Attend department head meetings, etc., as scheduled or as may be called

Assist in the recruitment, interviewing, and selection of personnel for the activity department

Determine departmental staffing requirements necessary to meet the activity department's needs, and assign a sufficient number of activity personnel for each tour of duty

Recommend to the Administrator the number and level of activity personnel to be employed

Schedule department work hours (including vacation and holiday schedules), personnel, work assignments, etc., to expedite work

Delegate administrative authority, responsibility, and accountability to other activity personnel as deemed necessary to perform their assigned duties and responsibilities

Counsel/discipline activity personnel as requested or as necessary

Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director and/or Administrator

Assist in standardizing the methods in which activity programs will be performed and/or administered

Review and check competence of activity personnel and make necessary adjustments/corrections as required or that may become necessary

Maintain an excellent working relationship with other department supervisors and coordinate the activity program to assure that daily activities can be performed without interruption

Assure that appropriate identification documents are presented prior to employment and that such records are maintained in the employee's personnel record

Make daily rounds to assure that activity personnel are performing required duties, and to assure that appropriate activity programs are being rendered to meet the needs of the resident

Conduct departmental performance evaluations in accordance with the facility's policies and procedures

Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the facility's policies and procedures governing accidents and incidents

Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility

Develop and participate in the planning, conducting, and scheduling of timely in-service training classes that provide instructions on "how to do the job", and ensures a well-educated activity department

Develop, implement, and maintain an effective orientation program that orients the new employee to the department, its policies and procedures, and to his/her job position and duties

Provide leadership training that includes the administrative and supervisory principles essential for the activity department

Encourage the supervisory staff to attend and participate in outside training programs. Schedule times as appropriate

Assist support services in developing, implementing, and conducting in-service training programs that relate to the activity department. Attend and participate in continuing educational programs designed to keep you abreast of changes in your profession, as well as to maintain your license on a current status

Ensure that all department personnel attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and blood borne pathogens standard

Assist the Safety Officer in developing safety standards for the activity department

Ensure that the department's policy and procedures manual identifies safety precautions and equipment to use when performing tasks that may result in bodily injury

Monitor department personnel to assure that they are following established safety regulations in the use of equipment and supplies

Ensure that department work areas are maintained in a clean, sanitary, and safe manner

Ensure that all department personnel follow established departmental policies and procedures, including appropriate dress codes

Ensure that department personnel participate in and conduct all fire safety and disaster preparedness drills in a safe and professional manner

Assist the Infection Control Committee in the development, implementation, and revising of written aseptic and isolation techniques relative to activities

Develop, implement and maintain a program for monitoring communicable and/or infectious diseases among residents and personnel

Ensure that activity personnel follow established infection control procedures when isolation precautions become necessary

Develop, implement, and maintain a procedure for reporting hazardous conditions or equipment

Ensure that department personnel follow established procedures governing exposure to blood/body fluids

Ensure that department personnel follow established procedures governing the use of labels and MSDSs

Report missing/illegible labels and MSDSs to the safety officer or other designated person

Ensure that department personnel performing tasks that may involve potential exposure to blood, body fluids, infectious diseases, etc., attend appropriate in-service training classes prior to performing such tasks

Recommend to the Administrator the equipment and supply needs of the activity department

Place orders for equipment and supplies as necessary or as may be required

Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly

Check supply rooms to assure that needed activity supplies are on hand to conduct scheduled activities

Ensure that all personnel operate activity equipment in a safe manner

Develop and implement procedures that ensure activity supplies are used in an efficient manner to avoid waste

Ensure that appropriate cleaning supplies are on hand to perform necessary departmental cleaning functions

Ensure that MSDSs are on file for hazardous chemicals used in the activity department

Develop preliminary and comprehensive assessments of the activity needs of each resident

Develop a written plan of care (preliminary and comprehensive) for each resident that identifies the problems/needs of the resident and the goals to be accomplished for each problem/need identified

Encourage the resident/family to participate in the development and review of the resident's plan of care

Assist in the scheduling of activity care plans and assessments to be presented and discussed at each committee meeting

Ensure that all activity personnel are aware of the care plan and that care plans are used in providing daily activities for the resident

Review nurses' notes to determine if the activity care plan is being followed. Report problem areas to the DONS

Review and revise care plans and assessments as necessary, but at least quarterly

Develop and maintain a good rapport with all services involved with the care plan to ensure that a team effort is achieved in developing a comprehensive plan of care

Forecast needs of the department

Assist in preparing and planning the activity department's budget for food, equipment, supplies, and labor and submit to the Administrator for review, recommendations, and approval

Maintain current written records of department expenditures and assure that adequate financial records and cost reports are submitted to the Administrator upon request or as necessary

Make departmental adjustments in order to conform to approved budget, and/or as dictated by an analysis of the monthly operating statement

Maintain the confidentiality of all resident care information

Knock before entering a resident's room

Ensure that all activity personnel are knowledgeable of the resident's rights and responsibilities, including the right of refusal

Review complaints and grievances made by the resident and make a written/oral report to the Administrator within indicating what action(s) were taken to resolve the complaint or grievance. Follow facility's established procedures

Participate in resident/group council meetings as requested and provide support services to such council

Maintain a written record of the resident's complaints and/or grievances that indicates the action taken to resolve the complaint and the current status of the complaint

Make weekly inspections of all activity functions to assure that quality control measures are continually maintained

Be prepared to handle emergencies as they come up (i.e., rescheduling work assignments and work schedules, etc.)

Be sure that appropriate protective clothing/devices are on hand for handling infectious waste and/or blood/body fluids

Work with the facility's consultants as necessary and implement recommended changes as required

Assist in making appointments for the resident as requested

Schedule movies, plan parties, and provide games/activities for residents

Encourage residents to participate in hobbies and crafts. Provide materials as necessary

Supervise activities as necessary

Develop and maintain an activity schedule

Provide reading materials in braille, tapes, and records as necessary

Assist in providing library service for residents through cooperation with local library

Make routine visits to residents and perform assistance with crafts, projects, etc., as necessary

May arrange for sale of articles made by residents, i.e., at bazaars, in gift shop, etc

Assist bed residents by visiting with them, writing letters, running errands, making appointments, etc., as necessary

Encourage residents to develop their educational development through reading, etc

Others as deemed necessary and appropriate, or as may be directed by the consultant or administrator

Works in office areas as well as throughout the facility

Moves intermittently during working hours

Is subject to frequent interruptions

Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

Is subject to hostile and emotionally upset residents, family members, etc

Communicates with the medical staff, nursing service, and other department supervisors

Works beyond normal working hours, on weekends, and in other positions temporarily, when necessary

Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)

Attends and participates in continuing educational programs

Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants

Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses

Maintains a liaison with other department supervisors to adequately plan for resident activities

May be subject to the handling of and exposure to hazardous chemicals

Qualification

Therapeutic recreation specialistActivity program developmentLeadership abilityPolicy developmentResident assessmentPatienceTactCommunication skillsTeam collaborationProblem-solvingFlexibility

Required

Must possess, as a minimum, two (2) years of college. Degree preferred but not necessary

Must be a qualified therapeutic recreation specialist or an activities professional who is licensed by this state and is eligible for certification as a recreation specialist or as an activities professional; or

Must have, as a minimum, two (2) years experience in a social or recreation program within the last five (5) years, one (1) of which was full-time in a patient activities program in a health care setting; or

Must be a qualified occupational therapist or occupational therapy assistant; or

Must have completed a training course approved by this state

Must be able to read, write, speak, and understand the English language

Must possess the ability to make independent decisions when circumstances warrant such action

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public

Must possess leadership ability and willingness to work harmoniously with and supervise other personnel

Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level at which they are currently functioning

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing activity services

Must be able to relate information concerning a resident's condition

Must not pose a direct threat to the health or safety of other individuals in the workplace

Must be able to move intermittently throughout the work day

Must be able to speak and write the English language in an understandable manner

Must be able to cope with the mental and emotional stress of the position

Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies

Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination

Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times, hostile people within the facility

Must be able to push, pull, move, and/or lift a minimum of twenty-five pounds

May be necessary to assist in the evacuation of residents during emergency situations