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Orlando Health · 13 hours ago

Executive Assistant - Orlando Health Foundation

Orlando, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Orlando Health is a trusted healthcare organization dedicated to providing compassionate care. The Executive Assistant will support senior executives by managing administrative functions, maintaining schedules, and facilitating communication within the organization.

Health CareHospitalMedicalNon Profit

Responsibilities

Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP

Has significant contact with senior management and organizational data

Interacts professionally with all levels of management

Significant employee contact and outstanding customer service to children and their families

Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts

Must be able to handle all confidential meetings and correspondence with discretion

Performs significant administrative duties with multiple priorities and tasks

Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP

Provides work direction to other clerical personnel within the department

Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes

Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements

Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets

Prepares, monitors, or assists with the preparation of various budgets

Recommends and help to implement processes which facilitate cost reduction

Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc

Conducts Internet research, data collection and some analysis of information

Coordinates special events

Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries

Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas

Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards

Maintains compliance with all Orlando Health policies and procedures

Exercises a high degree of initiative, judgment, discretion and decision making to help achieve organizational goals and objectives

Uses professional judgment in communicating with internal and external entities

Maintains established departmental policies and procedures

Prioritizes workload to manage multiple priorities

Completes assignments in a timely, effective and efficient manner

Enhances professional growth and development through participation in educational programs, current literature, and workshops

Qualification

Microsoft OfficeCustomer serviceAdministrative supportData analysisEvent coordination

Required

Associate's Degree or can demonstrate proof of completion within 12 months of hire date

Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section)

Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access)

Five (5) years of customer service, administrative, secretarial or related experience