Jersey Hired · 2 days ago
Administrative Assistant I
Philadelphia, Pennsylvania, United States
Full-time
Onsite
Entry, Mid Level
2+ years expJersey Hired is a leading job board and talent platform in New Jersey, dedicated to connecting local job seekers with meaningful opportunities. They are seeking a part-time Administrative Assistant to support the Group Managing Director by managing office operations, providing administrative support, and assisting with finance and record-keeping tasks.
Staffing & Recruiting
No H1B
Responsibilities
Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.)
Manage correspondence (emails, mail, phone calls) and maintain organized digital filing
Liaise with vendors, suppliers, and service providers
Ensure compliance with health and safety regulations and company policies
Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents
Maintain records, databases, and company documents such as contracts and invoices
Prepare reports, letters, and internal communications
Process invoices, expense claims, and petty cash
Assist with budget tracking and procurement processes
Support payroll preparation by maintaining accurate attendance and leave records
Qualification
Required
High school diploma or equivalent (essential)
Proven experience in an administrative, clerical, or office support role
Experience managing office operations, supplies, and vendor relationships
Familiarity with bookkeeping or basic financial processes is often beneficial
Competent in Google Workspace Suite (Docs, Sheets etc.)
Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software)
Company
Jersey Hired
At Jersey Hired, we connect top talent with New Jersey’s leading employers.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase