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UCLA Health · 12 hours ago

Administrative Assistant II, Per Diem - Westwood Main OR

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

UCLA Health is a leading healthcare provider seeking an Administrative Assistant II to ensure efficient office operations. The role focuses on scheduling, front desk communications, and providing secretarial support to administrative staff while maintaining a professional and organized environment.

Hospital & Health Care

Responsibilities

Responsible for all aspects of scheduling, Front Desk communications, and secretarial assistance to administrative staff

Providing and maintaining an organized, smooth functioning and efficient office environment to ensure maximum services

Participates in setting, implementing, communicating, and maintaining standards of performance in each area

Qualification

IBM PC operationExcel proficiencyMedical terminology knowledgeTyping speed (60-70 wpm)Business correspondence editingConfidential file managementPrioritization skillsProfessionalismCooperative relationshipsSystematic organizationEnglish proficiencyClear communicationOrganizational knowledge

Required

Possesses working knowledge and ability to operate an IBM PC system, utilizing Windows program, and Excel

Skill in editing correspondence for correct grammar, spelling and punctuation

Skill in speaking clearly and distinctly using appropriate vocabulary and grammar

Skill in confidentially establishing and maintaining subject files

Typing skills for preparing business correspondence with speed (60-70 wpm) and accuracy

Knowledge of standard business letter and table format

Working knowledge of medical terminology

Ability to establish and maintain cooperative working relationships with other employees

Skill in setting priorities that accurately reflect importance of job responsibility

Knowledge of and adherence to UCLA Medical Center and Department policies and procedures

Knowledge of and adherence to organizational structure

Ability to accept shift changes based on the needs of the Department

Ability to respond to emergency calls; i.e., in case of a disaster

Ability to operate a computer terminal, intra-communication system, and photocopier machine

Ability to lift and carry boxes or packages up to 30 lb

Ability to spend about 85% of the time sitting or walking, stooping, reaching up and down, handling objects, papers, equipment carefully and safely

Ability to recognize when assistance/guidance is needed

Functions within the scope of responsibility

Ability to maintain professionalism in regards to personal presentation, behaviors, and communications

Maintains patient privacy and confidentiality

Knowledge of patient and family needs based on the patients' developmental and chronological age

Ability to speak, write, and comprehend English

Skill in appropriately, professionally and courteously interacting with scheduling coordinators, secretaries, surgeons, residents, health team members, and patient families

Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort

Maintains professionalism and tactfulness in applying scheduling protocols; must be flexible in adapting new protocols

Ability to work in an environment with frequent interruptions and distractions

Company

UCLA Health

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For more than half a century, UCLA Health has provided the best in healthcare and the latest in medical technology to the people of Los Angeles and throughout the world.

Founded in 1955