Apply on Employer Site

Huff Powell Bailey · 13 hours ago

Legal Assistant

Atlanta, GA

Full-time

Onsite

New Grad, Entry Level

Huff Powell Bailey is a law firm seeking a Legal Assistant to support their Partners and Associates. The role involves drafting documents, managing case files, and assisting with legal preparations for meetings and hearings.

LegalProfessional ServicesService Industry

Responsibilities

Communicate internally with attorneys and other staff and externally with clients, counsel for other parties, non-parties, the court, etc.in a professional and timely manner at all times to best represent the firm

Review, respond appropriately, and save properly all incoming and outgoing documents and materials from service notices, email, mail, etc. to electronic case file, as well as incoming materials to the physical file

Check and respond to internal and external emails at regular intervals throughout the day, so attorneys are aware of tasks accepted, status of tasks, and completion of tasks

Route all incoming mail to the appropriate people

Review, share, save, and respond properly to all electronic pleadings received via e-filing system notifications to case file and calendar, as well as distribute to internal team within 24 hours of receipt

Prepare shells for pleadings, discovery, and reports timely and in advance of deadlines

Proofread and prepare correspondence, reports, and memos in the appropriate template and email to clients once finalized

Proofread, finalize, file, and/or serve pleadings and other materials when attorney advises ready to be filed & served by deadline

File pleadings with the Court and serve attorneys with same by email and/or mail

Submit vendor invoices for timely payment

Calendar and follow up with attorneys about upcoming client and legal deadlines

Provides clerical assistance to paralegals and instruction to office services’ staff as needed

New case setup and maintenance which includes the following under supervision of attorneys and in coordination with paralegals: (within 1-2 days of assignment)

Send conflict check immediately

Prepare Acknowledgment letter to client

Save Docs from client to file, generally Complaint and Policy

Search docket for Judge, all parties’ info, and service on our client/defendant

Calendar all initial legal and client deadlines based on type of matter and docket, as well as on an ongoing basis

Create and update expert checklist and witness files

Contact Plaintiff’s counsel for medical records, as appropriate

Create and Maintain File Info Sheet

Create and update Certificate of Style and Case Style

Prepare Notice of Entry of Appearance or Substitution of Counsel as appropriate

Prepare shells for answer, discovery to plaintiff, and discovery responses of clients

Research, retrieve, and update appropriate information in client case files including File Info Sheet, expert checklists, production logs, etc. to keep case file up to date

Prepare templates for responsive pleadings referred to as shell(s) on ongoing basis

Calendar and monitor deadlines

Coordinate and confirm the scheduling of depositions, meetings, phone calls, mediations, etc. and organize any court reporters, notices of deposition, and/or travel arrangements associated with these events

Prepare medical or deposition notebook binders as requested

Save all emails to iManage in appropriate folders/subfolders

Submit and manage invoices on behalf of attorneys or file

Assist any partner/associate/paralegal on primary partner’s cases and as needed on various tasks/projects

Performs overflow duties and other duties as assigned

Qualification

Legal terminologyMicrosoft Office SuiteDocument management systemPlanningTime managementOrganizational skillsEthical standardsCommunication skillsAttention to detailTeamwork

Required

Excellent comprehension, verbal, and written communication skills

Ability to exercise good judgment and self-control

Enthusiasm, trustworthiness, personal integrity, and honesty

Must be well versed in legal terminology

Strong knowledge of legal terminology, legal documents, and court procedures

Excellent planning and time management skills

High level of attention to detail and accuracy

Strong organizational skills with the ability to manage multiple tasks and meet deadlines

Ability to work independently and as part of a team

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), iManage, and other legal software applications

Other Requirements: Strong ethical standards and the ability to handle confidential information with discretion

High school diploma or G.E.D

Experience with document and/or case management system

Preferred

Bachelor's Degree preferred: Prior legal secretarial procedures and techniques preferred

Legal assistant experience; medical malpractice defense a plus

Company

Huff Powell Bailey

Huff Powell Bailey is a trial law firm that handles complex litigation involving catastrophic injuries and/or wrongful death, and the firm proudly represents an array of clients, including physicians and other healthcare professionals from every medical specialty.

Founded in 2003