Ambassador Worldwide Protection Agency, Inc. ยท 6 days ago
Administrative / Office Assistant
Memphis, TN
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrAmbassador Worldwide Protection Agency is a leading U.S. Government security contractor seeking detail-oriented and organized Administrative Office Assistants to join their team. The role focuses on maintaining office efficiency, managing complex schedules, and ensuring accurate payroll processing.
Facilities Support ServicesPublic SafetySecurity
Responsibilities
Manage employee schedules for a high-volume workforce using Belfry and coordinate with the payroll department via ADP to ensure accurate and timely compensation
Prepare documents, reports, and invoices; manage the ordering of office supplies and maintain organized filing systems
Gather, review, and maintain sensitive records, including supporting documentation, authorizations, and employee license/certification renewals
Ensure company policies and procedures are followed and maintain strict confidentiality regarding all agency business
Conduct research for agency projects and recommend improvements to streamline daily business efficiency
Assist in the recruitment process and facilitate the onboarding of new personnel
Qualification
Required
Strong knowledge of office operational procedures and record-keeping practices
Proficiency in computer applications, specifically spreadsheets (Excel), word processing (Word), calendar management (Outlook), and database software
Experience with Belfry (scheduling) and ADP (payroll) is a significant plus
Ability to analyze facts, figures, and processes to provide clear and accurate reports
Excellent written and oral communication skills to interact professionally with both clients and agency personnel
A results-oriented mindset with high levels of thoroughness, dependability, and good judgment
The ability to learn and adapt to industry-specific laws, regulations, and evolving company policies
Preferred
Experience with Belfry (scheduling) and ADP (payroll) is a significant plus
Benefits
Access to Paid Time Off (PTO)
Health, dental, and vision insurance plans
Eligibility for performance-based bonuses
Access to ongoing training and development resources
Company
Ambassador Worldwide Protection Agency, Inc.
Ambassador Worldwide Protection Agency Inc. is a Tennessee based veteran-owned, and minority disadvantaged small business founded in 2004.
Founded in 2004
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase