Landmark Structures · 6 days ago
Accounts Payable Manager
Southlake, TX
Full-time
Onsite
Senior Level
5+ years expLandmark Structures is a leading provider of engineering, construction, and asset management services for storage solutions in various markets. The Accounts Payable Manager oversees the daily execution and optimization of the Accounts Payable function, ensuring timely payments and strong internal controls while maintaining positive vendor relationships.
Product DesignReal EstateWeb Design
Responsibilities
Establish and monitor AP KPIs (cycle time, invoice aging, exceptions, payment accuracy) and drive continuous process improvement
Ensure adherence to company AP policies, approval workflows, and internal controls
Oversee vendor and subcontractor payment processing, ensuring required documentation is received before payment (e.g., lien waivers, W-9s, compliance approvals)
Coordinate with Risk & Insurance and Project teams regarding insurance compliance requirements
Review AP aging, resolve discrepancies, and escalate issues as needed to ensure timely and accurate payments
Supervise subcontractor pay applications and invoice processing in alignment with contract terms
Ensure retainage tracking is accurate and properly reflected in the AP system
Partner with Project Management, Project Controls, and Operations to resolve billing discrepancies and documentation gaps
Own administration and oversight of AP-related systems and workflows
Drive system optimization, automation, and standardization across entities
Oversee 1099 vendor setup, tracking, reconciliation, and annual filing coordination
Oversee credit card programs and employee expense reimbursement process
Support audits by preparing AP documentation, schedules, and support as requested
Maintain strong vendor relationships to support issue resolution and payment transparency
Protect the organization’s value by maintaining confidentiality of financial and employee information
Participate in weekly meetings by providing status updates on AP matters
Perform special projects and additional duties as assigned
Lead, supervise, and develop the Accounts Payable team, including training, workload distribution, performance expectations, and accountability
Foster a positive, professional, and collaborative work environment that promotes teamwork, transparency, and continuous improvement
Maintain a positive work atmosphere through effective communication with internal and external customers
Qualification
Required
Minimum of 5 years of accounts payable experience in a construction environment required
Minimum of 3 years of experience in an AP supervisory or lead role
Demonstrated experience with subcontractor accounts payable, lien waivers, retainage tracking, and high-volume invoice processing
Experience supporting audits and working within strong internal control environments
Strong working knowledge of construction accounting practices, including subcontractor payments, compliance documentation, and retainage
Proficiency with construction accounting software such as Viewpoint, Sage 300 CRE, CMiC, or similar systems
Proficient in Microsoft Office, with intermediate to advanced Excel skills
Strong people leadership skills with the ability to coach, develop, and hold teams accountable
Excellent verbal and written communication skills with the ability to interact effectively across departments and with external partners
Excellent organizational and time-management skills with the ability to prioritize and meet deadlines
High attention to detail and accuracy in a deadline-driven, fast-paced environment
Strong analytical, conceptual thinking, and problem-solving skills
Process-oriented mindset with demonstrated experience improving AP workflows, controls, and system utilization
Ability to work effectively in a fast-paced, team-oriented environment while exhibiting professionalism, integrity, and sound judgment
Willingness to take ownership of team and personal outcomes, demonstrating extreme accountability, integrity, and ethical decision-making
Commitment to upholding high standards of business conduct and maintaining a positive, professional attitude
Preferred
Bachelor's degree in Accounting, Business Administration, or a related field preferred
Equivalent combination of education and significant accounts payable leadership experience will be considered
Company
Landmark Structures
Landmark Structures is a construction company providing structures designs and design build constrution services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2024-12-19Acquired
Leadership Team
William Fields
Chief Financial Officer
Adam Billmeier
Chief Information Officer
Recent News
2024-12-28
Morningstar, Inc.
2024-12-20
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