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Pima County · 1 month ago

Administrative Services Manager I - Fleet Services

Tucson, AZ

Full-time

Onsite

Mid, Senior Level

$60K/yr - $84K/yr

3+ years exp

Pima County is seeking an Administrative Services Manager I for their Fleet Services department. The role involves managing and coordinating administrative operations, including budget, finance, and personnel functions, while ensuring compliance with departmental policies and procedures.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment

Manages, administers and coordinates internal services or support functions for a department or specific functional unit

Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities

Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment

Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management

Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment

Provides input to and assists in the development and design of automated information systems

Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment

Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records

Directs formal training and development programs for assigned staff, County employees, or community or public interest groups

Supervises, trains and evaluates support staff and coordinates the activities of area of assignment

Reviews work of staff to ensure accuracy of documents and adherence to policy

Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals

Qualification

Public administrationBudget analysisData analysisFleet operationsFinancial reportingSupervisory skillsTrainingDevelopmentReport writingPolicy developmentDatabase administration

Required

Bachelor's degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field

Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment

Valid driver license is required at time of application

Valid AZ driver license is required at time of appointment

Preferred

Minimum five (5) years within the last eight (8) years of professional administrative experience working in a public agency

Minimum five (5) years within the last eight (8) years of experience analyzing data, preparing reports, and specialized documents

Minimum three (3) years of experience processing confidential and sensitive department and personnel information

Minimum two (2) years of experience in financial reporting, accounting principles, and budget analysis preparation

Experience as a database system administrator

Experience in fleet operations, including asset lifecycle, regulatory compliance, utilization, telematics, and support for vehicle and equipment acquisitions