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Harvard Medical School · 5 days ago

Financial Associate I

Boston, MA

Full-time

Hybrid

Entry Level

3+ years exp

Harvard Medical School is dedicated to improving health and well-being through excellence in education and innovation. The Financial Associate I will support the operations and financial record-keeping of the Office for External Education, focusing on accounting tasks and financial processes. This role involves managing vendor payments, accounts receivable, and general ledger maintenance while ensuring compliance and providing excellent customer service.

Education

Growth Opportunities

No H1B

Responsibilities

Processes a high volume of vendor payments and reimbursements in a timely manner

Resolves discrepancies or issues with vendor and faculty payments

Manages Accounts Receivable process: billing, communications, collections and customer management

Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues

Reviews and approves departmental p-card transactions

Prepares accounting journals to support maintenance of the GL including CE course closing, revenue recognition through the CRM system for B2C and B2B, monthly adjustments, and accruals

Supports month-end, quarter-end and year-end closing processes, ensuring timely and accurate reporting

Manages balance sheet accounts by analyzing, reconciling and resolving issues in a timely manner

Manages follow ups and review of any GL related inquiries by staff or central offices

Provides financial operations support to Continuing Education portfolio, including closing affiliate CE courses within deadlines

Delivers excellent customer service to internal and external customers

Manages and fosters cross-unit relationships

Prepares and assists with management of reporting requests

Collaborates effectively with the Financial Planning and Analysis department to support budget and reporting processes

Ensures compliance with University, School and Departmental financial operations policies

Supports team by providing coverage of tasks for other FinOps team members as needed

Qualification

Accounting experienceFinancial systems knowledgeMicrosoft Excel proficiencyCustomer service skillsOracle Financial SystemsAttention to detailPrioritizeCommunication skills

Required

3 or more years of experience in accounting, finance, or related field. Higher education may count towards experience

Bachelor's degree in accounting, finance, or related field or equivalent combination of education and experience

Understands financial systems and accounting procedures

Proficient with Microsoft Excel and other Office suite applications

Excellent communication skills, attention to detail and ability to deliver exceptional customer service

Ability to handle multiple tasks and prioritize in a fast-paced environment

Works independently or collaboratively with minimal supervision

Communicates and works effectively in a remote environment

Preferred

Knowledge of Monday.com, Salesforce, Buy-to-Pay, Oracle Financial Systems a plus

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Medical School

Glassdoor4.2

At Harvard Medical School, our mission is to create and nurture a diverse community of the best people committed to leadership in alleviating human suffering caused by disease.

Founded in 1782

Boston, Massachusetts, USA

10001+ employees