Mindlance · 2 months ago
Office/Administration - Payroll Clerk - Mid-Level
Westlake, TX
Full-time
Onsite
Mid Level
4+ years expMindlance is a company focused on providing exceptional employee experiences and superior company performance. The Payroll Clerk will be responsible for reconciling payroll tax reporting, ensuring compliance with tax regulations, and supporting HR service requests.
Human Resources
Responsibilities
Performing monthly reconciliation of payroll tax reporting and multi-state withholdings; researching balances and making appropriate adjustments in a timely manner
Researching tax issues and tax notices
Scanning and uploading tax notices in ADP and updating the Tax Notice Tracker
Processing outstanding tax notice payments and ADP invoices in a timely fashion
Ensuring timely and accurate payroll tax filing in accordance with local, state and federal regulations
Supporting HR Service Tickets (Tier 2 questions); reviewing, evaluating and resolving employee requests
Assisting with quarterly and year-end reconciliation review and process
Processing W-2C and amendment tax filings
Supporting audits by answering questions, locating materials and explaining procedures and policies
Updating and creating tax processes and procedures
Participating in Workday system upgrades and testing
Creating employer online access accounts for state withholding and unemployment
Assisting with special projects
Serving as a backup to other team members
Qualification
Required
4+ years of experience with tax filings and regulatory compliance
Knowledge and application of State and Federal payroll laws and regulations
Experience with payroll software and data querying is required
Proficiency with MS Office including strong Excel skills (e.g., v-lookups, pivot tables, and mathematical formulas)
Ability to develop, maintain and strengthen internal and external partnerships and effectively collaborate with others
High attention to accuracy and quality of work
Ability to set and achieve high performance goals
Ability to innovate and improve processes/work approaches to promote efficiency, accuracy and productivity
Strong analytical skills with the ability to identify, evaluate and solve complex problems
Preferred
Bachelor's degree in accounting, Business or closely related field preferred
MS Access is a plus
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
Kelly Services, Inc.
2025-05-17
2025-04-14
Company data provided by crunchbase