Winzenburg, Leff, Purvis & Payne, LLP · 4 days ago
Law Firm Administrator
Golden, CO
Full-time
Onsite
Senior Level
$90K/yr - $110K/yr
7+ years expWLPP Law is a law firm that has been representing homeowners associations for over 40 years. They are seeking a Law Firm Administrator who will oversee financial administration, personnel support, and daily operational and administrative functions to ensure the firm runs smoothly and efficiently.
Law Practice
Hiring Manager
Lindsay Smith
Responsibilities
Manage all core general ledger practices, including lawyer trust accounts
Manage accounts payable processes
Prepare monthly financial statements and reports for managing partners
Assist with billing questions, processes, and special billing situations
Assist with accounts receivable questions
Prepare year-end financials and necessary documents for external tax preparation
Process payroll through an online platform and maintain payroll records
Track budgets for office expenses, subscriptions, and vendor agreements
Maintain audit-ready documentation and ensure compliance with Colorado and federal requirements
Manage and maintain 401(k) plan administration
Maintain excellent relationships with all financial providers
Maintain and enforce office policies and procedures as necessary
Support recruiting by posting open roles, coordinating interviews, and handling new-hire paperwork
Facilitate employee onboarding and offboarding, including system access and equipment distribution
Maintain employee files, timekeeping records, leave balances, holiday schedule, and master leave calendar
Manage benefits and insurance administration
Prepare and participate in annual review cycle
Administer Colorado-specific benefits and compliance items
Serve as the first point of contact for employee questions regarding policies, work schedules, payroll, and benefits
Coordinate staff training, celebrations, and team culture efforts to support a strong law firm environment
Oversee day-to-day office operations including supplies, equipment, vendor relationships, scheduling, and facility upkeep
Coordinate with building management on office lease and property matters
Oversee IT systems and serve as key contact for staff and external vendors
Coordinate management of insurance policies
Serve as the primary contact with all vendors
Maintain office policies, workflows, and internal communication systems
Ensure clean, organized, and efficient office functions that support the team’s work
Manage subscriptions, software licenses, and equipment inventory
Provide administrative support to managing partners and help organize meetings, calendars, and occasional special projects
Qualification
Required
Bachelor's degree
7-10 years of office or administrative management experience
Knowledge of core general ledger practices, billing, financials, reporting, and payroll processes for a partnership
Familiarity with Colorado employment laws
Experience managing and adhering to rules regarding lawyer trust accounts
Effective oral and written communication skills
Ability to prioritize and manage multiple tasks while adapting to business needs
Ability to work independently with minimal supervision
Skilled in building and sustaining positive and productive relationships
Exceptional organization, diligence, and follow-through
Experience in developing policies and procedures
Proficient with Microsoft Office, Practice Master/TABS (or similar practice management/law firm billing system), and basic office technology
Ability to perform duties in a typical office environment
Occasional lifting of up to 25-30 pounds may be required
Ability to stand, walk, and sit for extended periods
Must be authorized to work in the United States
Must possess a valid driver's license
Preferred
MBA or equivalent
2-5 years of law firm experience
Benefits
Medical insurance
Dental and vision insurance offered
Paid time off
Paid holidays
Leave benefits
401(k) plan
Long term disability insurance
Professional development support
Company
Winzenburg, Leff, Purvis & Payne, LLP
Community association representation throughout Colorado.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Lindsay Smith
Partner
Suzanne Leff
Partner
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