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Merrick & Company · 8 hours ago

Project Administrator/Technical Assistant

Manhattan, KS

Full-time

Hybrid

Mid, Senior Level

7+ years exp

Merrick & Company is seeking a Project Administrator/Technical Assistant for remote support. The role involves providing specialized administrative support to the management team and technical staff, including document control, meeting organization, and marketing support.

Information Technology

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including secure records management, distribution, and retrieval in accordance with Merrick QA Procedures

Create document templates and standardized document theme

Functions to assist with timely, quality production of technical products, both electronic and printed copy

Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness

Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists with organization, functionality and preparedness of office equipment, copy areas, supplies and conference rooms

Assists with staff travel arrangements, expense reporting and word processing

Undertake research on companies and organizations for marketing purposes. Support the business unit marketing efforts as needed and required

Create Excel and other databases and enter data

Contribute to project budget estimates and assure Project Administration duties are performed within budget

Meet with clients and take minutes at client meetings

Become familiar with Merrick and client information security systems and act as the custodian of controlled information

This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance

Qualification

Microsoft Office365Document managementTechnical report editingAdobeAUTOCADRevitCommunicationProblem solvingCustomer focusSelf-motivation

Required

Seven (7) years of experience working in a similar Administrative role in the client service fields

Experience working in regulated environments and quality programs

Ability to perform numerous administrative functions: coordinate meeting room calendars, answer phones, act as an escort in a secured area, attend meetings, etc

Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook

Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed

Desired minimum typing skills 60/wpm

Ability to work in a highly productive, deadline driven working environment

Must provide examples of experience in multitasking and adherence to deadlines

Demonstrate a willingness to take on new tasks and learn quickly

Be efficient, have the ability to problem solve and work under pressure

Strong customer focus and assure quality products are delivered to the customer

Excellent communication skills

Demonstrate ability to self-motivate

Ability to travel up to 10%

Client projects for this position require United States Citizenship