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Mayhill Hospital · 12 hours ago

Contract Coordinator/Admin Assistant

Sparks, NV

Contract

Onsite

Mid, Senior Level

5+ years exp

Mayhill Hospital, part of Northern Nevada Health System, provides a comprehensive range of healthcare services. The Contract Coordinator is responsible for managing contract authorization management agreements and vendor contracts, providing administrative support for the IPM Market Director, and ensuring the accuracy and completeness of contract-related documentation.

Health CareHospitalMedicalMental Health

Responsibilities

Responsible for managing contract authorization management agreements (CAM's) and service/vendor contracts by managing the contract databases and all associated files in an orderly and accurate manner

Examine performance requirements and contract language to help ensure completeness and accuracy. Verify terms and conditions with contractor if needed and may act as liaison between company and contractor. Coordinates and track processes to help ensure adequate incentive quality performance measures are instituted and regulated

Prepares, processes, and maintains correspondence, meetings, calendar and filing for IPM Market Director and department. Maintains inventory level of supplies

Maintain weekly staff meeting and Board meeting minutes as applicable. Answer the telephone timely, courteously, and in a professional manner. Schedules and prepares meetings as directed for the market

Assist with contract coordination, administration, tracking, and obtaining/maintaining required documentation, obtaining signatures and frequent communication with physicians and other employed providers

Use of excellent customer service skills, establish/maintain effective working relationships with all levels of leadership

Process contract routing packages and enters data into the UHS, CAM and Apttus approval and tracking database. Obtain local Administrative and Corporate approvals on contracts, CAM’s, and Service/Vendor contracts. Follow up to ensure that information required to complete Contracts and CAM's is received in a timely manner

Primary responsibility for maintaining Excel files relating to Contract and CAM milestone dates, creates depository for local CAM and Contract milestones, alerts responsible department of upcoming expiration and deadlines

Partner with Finance personnel to process check requests and distribute checks timely and accurately

Track contract approvals and quality assurance efforts through approvals and other duties as assigned

Additional duties as assigned

Qualification

Contract administrationHealthcare experienceDatabase managementExcel proficiencyCustomer service skillsEvent planningProblem-solving skillsCommunication skills

Required

High School Graduate/Equivalent required

Associates Degree in business or healthcare related field required, or 5+ years of equivalent experience will be considered in lieu of Associates Degree

Minimum of 5 years' experience as an administrative or executive assistant role in a healthcare environment