Microsoft · 5 days ago
Executive Business Administrator - Bing Fundamentals
Redmond, WA
Full-time
Hybrid
Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft is looking for an experienced Executive Business Administrator to join the Bing organization. This role supports the Corporate Vice President of Bing Fundamentals and their team by providing strategic calendar management, event planning, travel management, and budget oversight.
Agentic AIApplication Performance ManagementArtificial Intelligence (AI)Business DevelopmentDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Provide strategic calendar, time-planning, and logistical support for senior leaders (e.g., CVP/EVP)
Own meeting logistical preparation, meeting prioritization, and communication based on business context and leader preferences
Exercise sound judgment in decision-making and needed escalation in partnership with Chiefs of Staff, Business Managers, HR, and other stakeholders
Anticipate urgent needs, manage ambiguity, and remain composed in high-pressure situations
Own end-to-end planning and execution of meetings and events, including workback schedules, logistics, vendor coordination, and post-event follow-up
Resolve issues proactively and partner with stakeholders to ensure successful outcomes
Capture learnings and recommend improvements for future events
Lead space planning and space-management processes for the organization, including desk assignments, office locations, conference rooms, and remote/location status
Oversee and coordinate group moves, restacks, and space transitions, addressing escalations as needed
Partner with space planners and leadership to assess utilization data, anticipate future needs, and drive space changes aligned to organizational plans
Cascade space planning decisions and guidance to the Business Support team to ensure consistent execution
Develop and maintain solid understanding of organizational processes, tools, and policies (e.g., recruiting, onboarding, headcount, finance, travel)
Lean into this knowledge to guide, support, and educate peers and stakeholders—enabling smooth execution rather than taking on tasks directly
Identify process gaps and recommend improvements that enhance clarity, efficiency, and scalability across the Business Support function
Manage domestic and international travel arrangements for leaders and teams, including accommodations, transportation, security, and itineraries
Build detailed agendas to maximize trip productivity and ensure alignment across stakeholders
Serve as an escalation point during travel and ensure compliance with travel, tax, and documentation requirements
Guide and coach junior colleagues on travel processes and policies; provide onsite support for major events as needed
Partner closely with Business Managers and team to plan, track, and manage discretionary budgets (e.g., events, morale, travel, hardware, supplies)
Translate budget plans into clear execution, coordinating and rallying the Business Support team to deliver against agreed priorities
Ensure accurate expense tracking, documentation, policy compliance, and timely issue resolution
Apply solid understanding of financial processes, systems, and policies to guide peers and stakeholders—enabling consistency, efficiency, and informed decision-making
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) + OR equivalent experience
2+ years leading and/or developing a team of Executive Administrators, driving alignment, continuous improvement, and scalable support practices across the organization
2+ years' experience serving as mentor to others
3+ years' experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Benefits
Certain roles may be eligible for benefits and other compensation.
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-16
Morningstar.com
2026-01-16
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