Apply on Employer Site

Southcoast Health · 1 day ago

Executive Administrative Assistant

Savannah, GA

Full-time

Onsite

Mid Level

SouthCoast Health is seeking an Executive Administrative Assistant to provide high-level administrative support to the CFO. The role involves managing the CFO's calendar, facilitating communication between departments, and handling various administrative tasks to ensure smooth operations.

CommunitiesHealth CareNon Profit

Responsibilities

Work directly with the Executive leadership team to support all aspects of the CFOs daily work routine

Manage an extremely active calendar of business meetings and responsibilities on behalf of the CFO, ensuring conflicts are communicated and addressed as priority

Establish a seamless communication link between the CFO and internal departments, showcasing leadership skills to uphold credibility, trust, and to garner support from the executive management team

Establish strong and efficient communication and collaboration with the CFO to provide thorough updates on forthcoming commitments and responsibilities, with diligent follow-up

Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications

Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives

Prepare and submit credit card expenses and expense reimbursement forms to the Finance Department

Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner

Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by the CFO

Support the CFO in preparing presentations, communications, and reports as needed

Maintain confidential and sensitive information

Assist with work-related event preparation as needed

Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week

Provide courier coverage when called upon

Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner

Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Qualification

Executive administrative supportCalendar managementMicrosoft Office proficiencyZoom proficiencyOrganizational skillsMulti-tasking abilitiesAnalytical skillsInterpersonal skillsWritten communicationVerbal communication

Required

Excellent professional skills along with multi-tasking abilities

Strong analytical, organizational and time management skills

Excellent computer skills, as well as proficiency with Zoom meetings and Zoom phone and also Microsoft Word, Excel, PowerPoint, Teams and the Microsoft Office Platform are required

Excellent interpersonal, written and verbal communication skills