Apply on Employer Site

Bryan Health · 1 day ago

KRMC Executive Assistant

Kearney, NE

Full-time

Onsite

Entry Level

2+ years exp

Bryan Health is seeking a KRMC Executive Assistant to perform diversified secretarial, clerical, and administrative duties. The role involves anticipating needs, assisting Executives in planning, and managing communications and special projects.

Health CareHospitalNon Profit

Responsibilities

Schedules, modifies and communicates Executives appointments; responds to telephone callers and provides information regarding Executive's schedule, project progress or related activities

Greets incoming visitors, ascertains nature of business and conducts visitors to appropriate person or provides assistance as appropriate

Takes complete and accurate messages and relays messages to appropriate personnel in a timely manner

Maintains the strict confidential nature of certain verbal and written communications

Makes appointments for the Executives and records meetings on appropriate calendars

Coordinates meetings to include reserving meeting space, notifying attendees, ensuring adequate room set-up, and providing associated support with meeting materials

Coordinates and runs virtual meetings for the Executives

Provides clerical support for the Executives in the form of typing letters, memos, reports, policies and procedures, forms and contracts

Sorts and routes incoming mail; transcribes, edits, composes, types, reproduces and distributes correspondence, reports, memoranda and minutes

Distributes information to hospital employees and leaders by email

Assists in coordinating meetings to include scheduling the meeting, preparing packets/agendas, distributing materials, and taking minutes

Aids in decision support through data analytics and generating various reports

Coordinates execution of contracts and completion of physician timesheets

Coordinates the approval process for all new and revision requests for KRMC administrative policies and procedures

Maintains all current KRMC administrative policy and procedure documents and ensures a standardized format consistent for execution of documents

Acts as a resource for administrative policy inquiries from department managers, medical staff, and employees

Directs project correspondences by preparing and reviewing project proposals, memos, meeting minutes, and emails

Manages project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise

Participates in meetings, committees and department projects as assigned

Performs other related projects and duties as assigned

Qualification

Administrative supportData analyticsProject coordinationConfidential communicationMeeting coordinationProfessional developmentClerical skillsCommunication skills