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Oceans Healthcare · 9 hours ago

Administrative Assistant

Jackson, MS

Full-time

Onsite

Entry Level

2+ years exp

Oceans Healthcare is expanding its behavioral health services in Jackson, and they are seeking an Administrative Assistant to support the hospital administrator and leadership team. The role involves managing administrative tasks, coordinating meetings, assisting with human resources functions, and serving as a financial counselor for patients.

Health Care

Responsibilities

Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility

Manage scheduling, correspondence, and office organization

Prepare and distribute reports, forms, and internal communications

Manage and compile expense reports

Ordering and maintaining office supplies

Schedule meetings and prepare agendas and meeting materials

Accurately record and transcribe meeting minutes

Support onboarding processes for new hires

Maintain personnel records and assist with compliance documentation

Help coordinate staff training and development activities

Conducts individual financial meetings with all patients and/or patient family members to review insurance benefits, complete and submit Medicaid applications, collect payments, set up payment plans or offer financial hardship applications to qualified patients

Communicates with other revenue cycle staff members, Utilization Review/Case Management, and site leadership to ensure timely and accurate claims information is provided for payments

Facilitates communications between the Administrator and key management personnel of the organization

Research and analyze routine administrative projects for the Administrator

Provides follow-up to assignments given to Leadership staff by the Administrator

Performs specialized and complex office administrative work requiring the use of independent judgment

Completes assignments accurately, in a timely manner and within procedural guidelines

Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction

Clearly and concisely, documents pertinent follow up activity upon completion of each occurrence in patient accounting system for their assigned hospital

Qualification

Microsoft Office SuiteOrganizational skillsVerbal communicationWritten communicationInsurance knowledgeBilling processesAnalytical skillsCPR certificationBehavioral health de-escalationTime management