Western Atlantic University School of Medicine · 1 week ago
Coordinator, Admissions and Marketing
Bloomfield, NJ
Full-time
Onsite
New Grad, Entry LevelWestern Atlantic University School of Medicine (WAUSM) is seeking a Coordinator for Admissions and Marketing to support their Enrollment Management and Marketing teams. The role involves providing administrative support, coordinating marketing efforts, and assisting with recruitment and event management.
BiotechnologyHealth CareHigher EducationMedicalTraining
Hiring Manager
Ryan Moriarty
Responsibilities
Provide comprehensive administrative support to the VP of Development & Enrollment Management, including drafting correspondence, preparing presentations, managing calendars, and coordinating meetings
Create, maintain, and distribute meeting agendas, meeting minutes, and follow-up action lists for the Enrollment Management and Marketing teams
Assist the Admissions Operations Manager with unit workflow, documentation, and tracking of assignments and processes
Maintain organized digital files, shared folders, and internal team systems (e.g., SharePoint)
Assist in the production and formatting of marketing materials, presentations, and reports—particularly PowerPoints for recruitment events, partner meetings, and executive briefings
Support organization and execution of recruitment and marketing events (virtual and in-person), including advisor trips, accepted student visits, fairs, and conferences
Serve as a liaison between Enrollment Management and Marketing to ensure deadlines and deliverables are met
Monitor and manage the group e-mail inboxes. Serve as a first-line contact for prospective students and families, answering inquiries or routing them to the appropriate team members
Manage the flow of information in the CRM (Slate/Salesforce): updating applicant records, importing/exporting data, and maintaining data accuracy
Assist with onboarding and matriculation processes, including document collection and communication with incoming students
Support transcript evaluation processes and ensure required documents are received and catalogued
Monitor recruitment travel logistics: tracking itineraries, registrations, materials ordering, and reimbursement workflows
Assist with major recruitment events, both virtual and on-campus: information sessions, accepted student day trips, advisor visits, and special initiatives
Provide logistical and administrative support for cross-unit projects and high-priority initiatives led by the VP
Maintain professionalism, discretion, and confidentiality in all communications
Perform additional responsibilities as assigned in support of departmental operations and university initiatives
Qualification
Required
Associate's degree
Experience in administrative, enrollment, marketing, or higher-education office settings
Outstanding written and verbal communication skills
High proficiency in Microsoft Office, especially PowerPoint, Word, and Excel
Strong organizational skills with exceptional attention to detail
Self-starter with the ability to learn quickly, manage competing priorities, and thrive in a fast-paced environment
Comfort working with CRMs (Salesforce, Slate, or similar)
Preferred
Bachelor's degree
Experience supporting senior leadership
Exposure to marketing, communications, or event coordination
Familiarity with higher education and medical school recruitment cycles
Benefits
Competitive benefits package
Company
Western Atlantic University School of Medicine
Western Atlantic University School of Medicine is a medical institution with courses, training, and laboratory.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
James Drucker
Senior Vice President & Chief Marketing Officer
Paula Wales
Founding Executive Dean, Chief Academic Officer, and Professor of Medical Education
Company data provided by crunchbase