S.A. Comunale Co., Inc. · 14 hours ago
HVAC Service Administrative Assistant
Valley View, OH
Full-time
Onsite
Entry Level
3+ years expS.A. Comunale Co., Inc. is focused on growing its HVAC department while ensuring customer satisfaction and compliance. The HVAC Service Administrative Assistant will assist with financial billings, manage paperwork, dispatch service calls, and provide administrative support to the Service Manager.
Mechanical Engineering
Hiring Manager
Andrea Lawver - Henderson
Responsibilities
Prepare, organize and store information in paper and digital form
Prepare various contract documents and complete project closeout documentation
Dispatch Service Technicians
Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders
Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc
Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report
Prepare and send weekly payroll report information
Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services
Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary
Follow up on open receivables for projects
Enter & maintain information in FMS to assist with project scheduling
Enter Blue Tickets and follow up on all Blue Ticket tools and materials
Create and process purchase orders. Submit vendor invoices to A/P for payment
Maintain refrigeration usage logs
Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking
Prepare GPS tracking reports
Answer incoming phone calls as necessary
Work with staff from other departments as needed to resolve issues
Additional job duties/responsibilities as assigned by management
Qualification
Required
High School Diploma or GED is required
3+ years' experience in an administrative/billing role is required
Strong customer service skills and the ability and willingness to learn new systems and processes are required
Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required
The ability to think strategically, make sound decisions, and produce accurate and timely results is required
Building positive working relationships with multiple levels of employees and management is required
Demonstrating integrity and professionalism is required
Demonstrating commitment to company values is required
Excellent organizational skills are required
Ability to follow-up on tasks and assignments in a timely manner is required
Excellent written and verbal communications skills are required
Ability to prioritize in a fast-paced multi-task environment is required
Ability to perform basic business mathematical functions is required
Ability to work with minimal supervision is required
Ability to work effectively in a team environment is required
Complying with all operating policies, procedures, executed Plans, and Programs is required
Preferred
Previous experience in the construction industry is a plus
Company
S.A. Comunale Co., Inc.
Backed by more than 40 years of experience protecting facilities of all types and sizes, S.A. Comunale Company, Inc.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2006-12-01Acquired
Leadership Team
JR Fowler
Chief Operating Officer
Company data provided by crunchbase