Center for Family Health & Education · 2 months ago
Operations Project & Inventory Manager
Los Angeles, CA
Contract
Onsite
Mid, Senior Level
3+ years expThe Center for Family Health & Education (CFHE) is a nonprofit Federally Qualified Health Center dedicated to providing comprehensive healthcare services. The Operations Project & Inventory Manager plays a crucial role in overseeing procurement, inventory control, and project management to support efficient operations and enhance healthcare delivery across multiple sites.
Health CareMedicalNon Profit
Responsibilities
Research medical products, supplies, and regulatory requirements to develop evidence-based protocols and ensure compliance with federal, state, and HRSA guidelines
Lead organization-wide purchasing, inventory, and project management functions, ensuring alignment with CFHE’s financial and operational objectives
Oversee procurement activities including vendor evaluation, bidding, and contract compliance while ensuring adherence to purchasing policies and audit standards
Plan and execute operational projects that improve procurement, storage, and usage of medical and non-medical supplies across all CFHE clinics
Maintain and analyze the master inventory database for all CFHE facilities; identify trends, shortages, or inefficiencies, and recommend corrective action
Implement project management tools to track timelines, budgets, deliverables, and cross-departmental progress
Develop and maintain standard operating procedures (SOPs) related to purchasing, vendor selection, and inventory management
Collaborate with clinical and administrative leaders to ensure supply availability aligns with patient care and safety standards
Create dashboards and progress reports summarizing procurement and project activities for executive review
Coordinate equipment maintenance, warranty tracking, and repair logistics with vendors and site managers
Develop internal training and orientation materials to standardize purchasing and inventory processes across departments
Ensure data integrity, compliance, and documentation readiness for internal audits and external inspections
Participate in and/or lead quality improvement initiatives using PDCA or Lean principles to enhance efficiency and reduce waste
Perform cost-benefit analyses and prepare justifications for new equipment or process changes
Qualification
Required
Demonstrated project management experience with the ability to develop work plans, timelines, and deliverables; PMP certification preferred
Bachelor's degree in Business Administration, Healthcare Administration, Supply Chain Management, or a related field required; Master's degree preferred
Minimum of three (3) years of progressive experience in operations, purchasing, or inventory management within a healthcare organization
Experience with data analysis, vendor negotiation, and regulatory compliance in healthcare or nonprofit settings
Proficiency in Microsoft Excel, Word, and project management software (e.g., Asana, MS Project, Smartsheet)
Excellent written and verbal communication skills, including the ability to draft policies, reports, and research summaries
Strong critical thinking and organizational abilities with meticulous attention to detail
Ability to research medical supplies, understand their clinical application, and develop implementation protocols for clinic staff
Strong leadership and interpersonal skills to coordinate cross-departmental teams
Exceptional organizational and time management abilities to handle multiple concurrent projects and priorities
High-level analytical, research, and problem-solving skills to support evidence-based decision-making
Ability to manage complex data, prepare financial analyses, and maintain documentation for audit readiness
Proficiency in drafting reports, project plans, and technical documentation with clarity and precision
Capacity to work independently while maintaining alignment with organizational priorities and deadlines
Commitment to confidentiality, accuracy, and continuous improvement
Preferred
Experience working in a Federally Qualified Health Center (FQHC) or multi-site healthcare organization
Familiarity with HRSA compliance standards and healthcare procurement regulations
Background in Lean, Six Sigma, or other quality improvement frameworks
Company
Center for Family Health & Education
Center for Family Health & Education is a nonprofit health center that offers medical care for the underserved, uninsured, and underinsured.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase