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University of Arkansas · 1 day ago

Administrative Coordinator

Little Rock, AR

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of Arkansas for Medical Sciences (UAMS) is a collaborative health care organization focused on improving patient care. The Administrative Coordinator will provide administrative support for the Department of Pediatrics, Division of Allergy and Immunology, managing calendars, travel, and purchasing while assisting with research support and clinical trials management.

E-LearningEducationHigher Education

Culture & Values

No H1B

Responsibilities

Primary responsibilities include assistance with all financial and contract/regulatory aspects of grants and clinical trials management

Duties will include coordination with ACRI pre-award/post-award staff and budget creation, submission, and management for intramural and extramural research grants and contracts, and clinical trials related to the A/I Division

Assist with allocating effort on grants according to the budget

Submit travel expenses, purchase requests, and reimbursement for expenses on grants/contracts

Monitor and manage clinical trials budgets, including investigator/coordinator salary allocations and research expenses in Workday

Assist with the management of time/effort of research staff

Work with ACRI leadership and A/I staff to manage clinical trials budgets and contracts

As requested, complete and send continuation grant forms for all grants and subawards

Primary responsibilities include providing administrative assistance and overseeing office operations to support specified A/I faculty members for calendar management, travel/reimbursement, promotion and tenure submissions, annual certifications and dues payments, licensing, hospital credentials, other recurring reports/certifications, and liaison for networking with other institutions and national organizations engaged by faculty

Assist with faculty annual reports, credentialing, and annual training

Maintain up-to-date curriculum vitae and biosketches for specified faculty

Back up to the Executive administrative leadership, assist with special projects from A/I Faculty and leadership

Assist with grant routing, submissions, and annual progress reports, EndNotes and Reference Manager Databases, PubMed searches for designated faculty members

Submit and (when needed) revise the division on-call schedule in the web-based system (i.e., Amnion). Provides back-up for A/I division phones and completes documentation of phone calls in Epic or other methods per division policy

Provide back-up for scheduling, setting up technical needs, and attending monthly office meetings

Perform other duties as assigned