ACCESS Europe GmbH · 3 days ago
Executive Assistant
Medford, OR
Full-time
Onsite
Mid, Senior Level
$25/hr - $33/hr
3+ years expACCESS is a nonprofit organization dedicated to providing food, warmth, and shelter. They are seeking an Executive Assistant to provide high-level administrative support to the Executive Director and senior leadership team, while also ensuring effective governance and organizational coordination.
Information TechnologyInternet of ThingsMedia and EntertainmentMobileService IndustrySoftware
Responsibilities
Provide high-level administrative support to the Executive Director and senior leadership team
Manage complex calendars, schedules, and travel arrangements
Draft, edit, and prepare professional correspondence, reports, presentations, and internal communications
Serve as a gatekeeper for executive communications, exercising sound judgment and discretion
Prepare expense reports, invoices, and supporting documentation
Serve as the primary administrative liaison to the Board of Directors and Board committees
Coordinate all Board and committee meetings, including scheduling, logistics, materials, and technology support
Prepare and distribute meeting agendas, packets, and supporting documents in advance of meetings
Attend Board and committee meetings to record accurate minutes in accordance with Robert’s Rules of Order and organizational bylaws
Maintain and organize official Board records, including minutes, resolutions, bylaws, policies, and committee charters
Track motions, votes, and action items; ensure timely follow-up and completion
Support compliance with governance best practices, organizational policies, and regulatory requirements
Coordinate cross-functional projects and track progress to ensure timely completion
Support strategic initiatives and special projects as directed by the Executive Director
Ensure timely preparation and distribution of materials for internal and external meetings
Identify process improvements to enhance operational efficiency and communication
Serve as a professional point of contact for Board members, senior leadership, staff, community partners, and external stakeholders for the Executive Director
Maintain confidentiality and handle sensitive information with discretion and professionalism
Foster effective communication across departments and with governance leadership
Qualification
Required
Belief in ACCESS' mission to provide food, warmth, and shelter
Bachelor's degree in business administration, nonprofit management, public administration, or a related field (or equivalent combination of education and experience)
Minimum of 3–5 years of experience in an executive assistant, board liaison, or senior administrative role—preferably within a nonprofit or mission-driven organization
Demonstrated experience supporting a Board of Directors, including preparing agendas, minutes, and governance materials
Exceptional written and verbal communication skills, including professional correspondence and documentation
Strong organizational, time management, and prioritization skills with the ability to manage multiple deadlines
High level of professionalism, discretion, and integrity when handling confidential information
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams)
Ability to work independently, anticipate needs, and exercise sound judgment
A valid Oregon driver's license with a record that is acceptable under ACCESS' insurance policies
Preferred
Prefer working knowledge of Robert's Rules of Order and nonprofit governance best practices
Company
ACCESS Europe GmbH
ACCESS launched the first mobile web browser in the 1980s and now provides software solutions to over 1.5 billion connected and mobile devices.
11-50 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2001-02-26IPO
Recent News
Business Wire
2025-12-16
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