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INSPYR Solutions · 1 day ago

Legal Assistant Office Manager

Chicago, IL

Full-time

Hybrid

Senior Level

$90K/yr - $105K/yr

5+ years exp

INSPYR Solutions has partnered with a mid-size law firm located in downtown Chicago to find a Secretarial Manager. The role involves leading a team of legal assistants, managing workflows, and ensuring compliance with legal standards, particularly in Intellectual Property law.

Information TechnologyProfessional ServicesStaffing Agency

H1B Sponsor Likely

Hiring Manager

Kenny Glaysher

Responsibilities

Lead, mentor, and manage a team of 13 legal assistants, ensuring efficient workflows and high-quality output

Provide regular feedback, conduct performance evaluations, and facilitate professional development opportunities

Foster a collaborative and positive team environment, promoting open communication and continuous improvement

Providing training to new and existing personnel

Oversee task distribution and ensure workload balance across the team

Manage staffing schedules and assign tasks based on individual strengths, skills, and capacity

Monitor and adjust team resources to meet deadlines and client expectations effectively

Develop and implement streamlined workflows and processes for legal assistant tasks, ensuring compliance with firm standards and client requirements

Monitor the progress of legal research, document preparation, and filing tasks, ensuring accuracy and timeliness

Identify areas for process improvement and implement best practices to increase efficiency

Coordinate with attorneys and clients to ensure all legal documents, filings, and research are completed accurately and on time

Assist with case management, ensuring the legal assistants support all aspects of Intellectual Property (IP) work including patent, trademark, and copyright matters

Handle confidential and sensitive information with discretion and in compliance with firm policies

Ensure all legal documents and filings meet the highest standards of accuracy and professionalism

Oversee compliance with internal and external regulatory requirements, including IP filing standards and deadlines

Conduct regular audits of team output to maintain consistent quality and efficiency

Qualification

IP Law ExperienceTeam ManagementLegal Document PreparationQuality ControlCommunication Skills

Required

Must have 2+ years of experience managing a team of legal assistants

Must have 5+ years working with law firms

Experience with IP law is required

Must have a Bachelors Degree or applicable experience in lieu of the degree

Must be willing to commute downtown Chicago 3 days/week

Company

INSPYR Solutions

INSPYR Solutions is a information technology staffing service providers.

Fort Lauderdale, Florida, USA

501-1000 employees

https://inspyrsolutions.com

H1B Sponsorship

INSPYR Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (54)

2024 (11)

2023 (2)