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Stroum Jewish Community Center of Greater Seattle · 3 days ago

Camp Office Administrator

Mercer Island, WA

Full-time

Onsite

New Grad, Entry Level

$21.50/hr - $23/hr

Stroum Jewish Community Center of Greater Seattle is seeking a Camp Office Administrator to oversee the organization and efficiency of J Camp. The role involves managing camper enrollment, maintaining camper information, and ensuring the camp office operates smoothly throughout the camp day.

Non-profit Organization Management

Responsibilities

Work closely with SJCC Account Services Manager to assist with camper enrollment, including but not limited to late registrations, charges and cancellations

Manage, track, and delegate staff responsibilities including but not limited to camper early pickups, late arrivals and transportation changes to ensure camper safety

Update and maintain camper information in the online camp management system under the direction of the Camp Director

Ensure the camp office remains clean, organized, and functional throughout the camp day

Assist in planning and running of weekly J Camp staff & leadership team meetings

Provide oversight of the ACA accreditation process, including reviewing written documentation and leading site visit on visit years

Assist with staff assignments and collaborate with team members to ensure appropriate staffing

Track enrollment and communicate with waitlisted families as spaces become available

Answer calls, respond to voicemails, and distribute messages to the appropriate party

Respond to emails sent to camp@sjcc.org in a timely manner. Forward and/or share messages with other Camp Leadership Team members as needed

Print and assemble all necessary information needed for group clipboards each week, including medical/allergy info, camper roster, schedules, and arrival/dismissal info

Ensure camper forms are received and reviewed before campers attend camp and contact families with overdue forms

Ensure camper shirts are sorted and delivered to new campers each Monday

Work with the J Camp Leadership team to order, organize, store, and regularly inventory supplies/equipment while maintaining equipment effectiveness

Track swim test results in collaboration with the Aquatics team

Immediately inform Camp director of any concerns that arise with campers, staff, parents/guardians, and/or community members

Communicate regularly with the Camp Director and other members of the Camp Leadership Team; share recommendations with the Camp Director on an ongoing basis

Act as a positive ambassador of the SJCC both inside and outside of the SJCC

Follow all emergency procedures at the SJCC

Perform work on weekends and evenings as needed to meet applicable deadlines or scheduling needs

Other duties as assigned