Tennessee Valley Railroad Museum · 1 day ago
Event Coordinator
Chattanooga, TN
Full-time
Onsite
Entry, Mid Level
2+ years expThe Tennessee Valley Railroad Museum (TVRM) is a premier destination in Chattanooga, TN, dedicated to preserving the history of railroading. They are seeking a Special Events Coordinator to support the planning and execution of major events, ensuring a memorable guest experience while upholding TVRM's standards of excellence.
Museums & Institutions
Responsibilities
Assist with planning, coordinating, and supporting major seasonal and special events
Help develop event timelines, budgets, and operational plans
Coordinate with marketing and operations teams to ensure event details align with TVRM goals and guest expectations
Coordinate event logistics including setup, signage, décor, supplies, and guest experience elements
Gather guest feedback and relay improvement recommendations to leadership
Assist with onboarding, scheduling, and supporting seasonal and event staff
Help create staff schedules and assign duties as directed by leadership
Provide on-site support during events, helping troubleshoot issues and maintain a positive guest environment
Coordinate communication with vendors, entertainers, caterers, and other event partners
Assist with contract documentation, service confirmations, and deadline tracking
Support delivery schedules, rentals, and permit needs
Maintain and track event-related inventory such as décor, supplies, and promotional items
Assist with ordering, organizing, and restocking materials as needed
Support adherence to safety regulations and museum policies during events
Coordinate with operations and security teams to ensure a safe experience for guests and staff
Assist in implementing contingency plans for weather, staffing, or operational challenges
Qualification
Required
Minimum 2 years of experience in event coordination, hospitality, or related field
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Ability to remain calm and solution-oriented under pressure
Ability to work flexible hours including evenings, weekends, and holidays
Effective at managing multiple tasks, deadlines, and logistics
Strong attention to detail and follow-through
Skilled in communication and relationship-building
Ability to support the implementation of procedures and processes
Capable of preparing accurate event plans and assisting with post-event reviews
Basic budget awareness and ability to track spending
Proficiency with event management tools, scheduling systems, and Microsoft Office Suite
Ability to successfully complete TVRM background and drug screening processes
Environment: Primarily office with indoor/outdoor event work
Shift Work: No
On-Call: Yes
Weekend Work: Yes
Travel: 0–2 days per month
Work occurs in both office and outdoor event environments, ranging from quiet to moderately loud
Must be able to remain stationary 50% of the time, move throughout office and event locations, operate standard office equipment, access file storage, and occasionally lift up to 25 pounds for event setup/breakdown
Must be able to clearly communicate, observe details at close range, and safely operate a motor vehicle
Preferred
Bachelor's degree in Event Management, Hospitality, Business, or a related field preferred; equivalent experience accepted
Experience coordinating with vendors or service providers preferred
Company
Tennessee Valley Railroad Museum
The mission of the Tennessee Valley Railroad Museum (TVRM) is to collect for preservation, operation, interpretation, and display railroad artifacts in an authentic setting to educate the public concerning the role of railroads in the history and development of our region.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase