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CWT · 6 days ago

Senior Venue Sourcing Specialist

United States

Full-time

Onsite

Senior Level

5+ years exp

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience. The Meeting & Events Senior Sourcing Specialist will develop relationships with suppliers, negotiate contracts, and provide expertise to support clients' event needs.

Event ManagementLeisureManufacturingSoftwareTourismTravel

Responsibilities

Support Strategic Meetings Management and Venue Sourcing procurement clients through utilization of the Cvent tool as described by client agreement

Conduct hotel space searches for 100% of workload through Cvent

Responsibilities also include calling venues directly and working with CVB’s based on client specifications

Manage high-volume of requests, handling sourcing for 20-40 programs at any given time

Complete understanding on the functionality of Cvent in order to advise and educate client users

Negotiate best possible rates and program concessions for the component of SMM Procurement, leveraging client supplier relationships, utilizing processes and procedures outlined in the client agreements

Be knowledgeable of the client contract process, their legal addendums, ensuring client is appropriately informed of and represented in all terms and conditions contained within

Identifies ancillary revenue sources and/or cost savings opportunities

Develops budget for meeting, in partnership with project lead, which includes collaborating and/or leading negotiations on all vendor contracts, independently related to a particular event, such as hotels, DMC and transportation companies

Gives counsel and expert opinion on appropriate geographical location and venues that would best fit client/project needs

Build and maintain strong client knowledge by attending weekly conference calls to further define; re-define process and procedure

Works collaboratively across teams to ensure a seamless delivery to the client and conducts turnover meetings as appropriate

Proactively escalate potential client or supplier challenges to manager/Account Director/ IR for resolution

Stay current with supplier agreements, relationships and industry trends through attendance at weekly team meetings, supplier presentations, educational trips and industry trade shows

Leads work-in-progress calls and keeps operations manager apprised of proposal status

Works with operations manager to appropriately manage team work-flow to drive efficiencies and accountability

Provide guidance and offer recommendations to team members not actively involved in SMM Procurement on a daily basis

Fully support the larger Strategic Travel & Event Procurement team through workload sharing, and brainstorming opportunities

Perform other duties as assigned

Qualification

CventContract negotiationMeeting planningMicrosoft OfficeProject ManagementCustomer serviceCritical thinkingOrganization skillsNegotiation skillsTeam player

Required

College diploma or degree in related field

Minimum of 5 – 7 years of current relative meeting/sourcing experience, including at least 3 years handling large volume along with more complex events

An equivalent combination of education and experience may be considered

Proven experience working with client contacts, legal contracts (assessing risk mitigation in contracts)

Superior knowledge of Microsoft Office products and Cvent

Expert travel industry knowledge

Extensive knowledge of Project Management procedures

Knowledge of electronic meeting management tool

Excellent oral/written communication skills to communicate internally and externally

Critical thinking skills

Strong organization, planning and attention to detail

Exceptional customer service skills

Strong negotiating skills

Ability to set priorities and multitask in a fast-paced, multi-project environment