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Ascendo Resources · 1 day ago

Executive Assistant

Miami, FL

Full-time

Onsite

Senior Level

5+ years exp

Ascendo Resources is seeking a top-tier Executive Personal Assistant for a high-performing executive in the real estate and entrepreneurial space. The role involves managing complex calendars, communications, and operational support to ensure smooth and efficient business operations.

Human ResourcesStaffing Agency

Hiring Manager

Daniela Gomez Perez

Responsibilities

Own and manage intricate calendars across business and personal priorities

Anticipate conflicts, optimize scheduling, and ensure CEO is always prepared and in the right place at the right time

Prepare clear daily and weekly agendas with necessary context and priorities

Serve as the first filter for all inboxes, drafting responses and triaging critical messages

Maintain follow-up systems and ensure nothing slips through the cracks

Communicate on behalf of the CEO with clarity, confidence, and professionalism

Track action items and drive follow-through across internal and external stakeholders

Hold teams accountable to timelines and deliverables

Build and maintain simple systems that ensure consistent execution

Manage personal logistics, errands, appointments, and special requests

Coordinate travel, events, and high-level meetings

Handle sensitive and confidential information with absolute discretion

Support workflows across multiple business ventures

Coordinate with leadership and internal teams

Prepare materials, briefings, and identify process improvements

Qualification

Calendar managementEmail managementCommunication skillsGoogle WorkspaceProject management toolsAttention to detailOrganizational skillsEmotional intelligenceOwnership mentality