Apply on Employer Site

Confidential · 16 hours ago

Office Administrator

Norwalk, CT

Full-time

Onsite

Entry Level

2+ years exp

Confidential company is seeking an Office Administrator to serve as the backbone of the office and the first point of contact for employees, visitors, and partners. The role involves managing the day-to-day workplace experience, ensuring the office runs smoothly, safely, and professionally.

Marketing & Advertising

Responsibilities

Own the first impression and daily rhythm of the office experience for everyone

Serve as the primary point of contact for visitors, employees, vendors, and delivery partners, setting the tone for a professional, welcoming workplace

Manage reception coverage, visitor sign-ins, badges, and building access in coordination with physical security

Act as the “eyes and ears” of the office, spotting issues, answering questions, and ensuring smooth daily operations

Maintain full oversight of the physical office environment, identifying and coordinating response to needs as appropriate

Proactively monitor office conditions and perform basic hands-on fixes (e.g., plugging in equipment, rearranging furniture, resetting rooms)

Maintain a polished, organized reception area, kitchens, conference rooms, storage areas, and shared spaces so they are clean, stocked, safe, and meeting-ready at all times

Identify when issues exceed scope and coordinate vendors or submit facilities, IT, or maintenance tickets in collaboration with Centers of Excellence (i.e. Facilities Team, Security Team, etc.) with frequent communication and follow-through

Ensure the office is fully stocked, organized, and operational at all times

Manage procurement, inventory tracking, and restocking of office supplies, equipment, food, and amenities

Coordinate ongoing vendor relationships for cleaning, maintenance, building operations, and other workplace services

Receive, log, distribute, ship, and track mail, packages, and deliveries efficiently

Track invoices, expenses, and local office budgets in partnership with Finance

Assist with scheduling, calendars, meeting setup, and conference room bookings for executives and teams

Support onboarding and offboarding by preparing workspaces, welcome kits, badges, access coordination and welcoming new hires as scheduled

Help with event logistics, internal meetings, mail-outs, and essential company errands

Act as a local liaison to IT, facilities, and shared services, proactively identifying risks and needs and escalating as needed

Keep the workplace safe, compliant, and continuously improving

Monitor physical security, safety procedures, and emergency readiness; coordinate with physical security team as needed

Ensure compliance with internal policies, workplace standards, and building regulations

Promote professionalism, engagement, and alignment with company values through the physical office experience

Continuously look for ways to improve workflows, efficiency, and the overall employee experience

Qualification

Office administrationFacilities coordinationMicrosoft OfficeVendor managementBudget trackingTeam supportPhysical tasksCommunication skillsOrganizational skillsProblem-solving

Required

2+ years of experience in office administration, workplace operations, facilities coordination, or a related role

Strong sense of ownership and initiative; able to see problems and take action independently

Comfortable with hands-on, physical tasks including light lifting, moving furniture, and basic troubleshooting

Excellent verbal and written communication skills with a professional, approachable demeanor

Strong organizational skills and ability to manage multiple priorities with accuracy and discretion

Proficiency with Microsoft Office and common workplace tools (calendars, ticketing systems, inventory tracking)

Preferred

Experience in a technology product, startup, or fast-growing company environment

Familiarity with facilities ticketing systems, vendor management, or budget tracking

CPR and/or first-aid certification (or willingness to obtain)

Experience supporting executives or senior leadership

Interest in workplace experience, employee engagement, or office operations as a career path

Ability to lift and move items (up to approximately 30–40 lbs)

Regular on-site presence required during business hours

Ability to stand, walk, and move throughout the office for extended periods

Company

Confidential

Silicon Valley, California US, US

51-200 employees

Funding

Current Stage

Growth Stage

Leadership Team

Roshan Syed

Global Talent Partner

Company data provided by crunchbase