Apply on Employer Site

State of Ohio · 1 day ago

Administrative Professional 1 - 20020386

United States of America-OHIO-Montgomery County

Full-time

Onsite

Entry Level

1+ years exp

The Ohio Department of Rehabilitation and Correction is committed to reducing recidivism and providing rehabilitative services. They are seeking an Administrative Professional 1 to perform various administrative tasks, support staff, and ensure efficient operations within the correctional environment.

GovernmentOffice Administration

Responsibilities

Types, proofreads, and edits typed documents

Copies, scans, distributes, posts and/or files correspondences, reports, and memos

Prepares various documents (e.g., composes, types, obtains signatures)

Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)

Produces typed copy of staff correspondence, schedules, logs kites and types responses

Researches, retrieves, and enters data into DOTS Portal system or other applicable programs

Directs telephone inquiries from the public to the appropriate staff member

Inputs data entry into ORAS, as needed

Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures

Interacts with other departments

Provides information and compilation of data

Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives

Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits)

Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)

Reviews visiting applications for completion of content and enters data into DOTS Portal System

Coordinates and ensures processing of routine tasks

Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports

Creates new files

Purges records in accordance with applicable retention schedules

Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned

Serves on committees and attends meetings, seminars, conferences, and in-service training as required

Ensures work area is secure, clean, and orderly

Provides other related clerical support as required

Performs other duties as assigned